Minutes 07/2006 of Metheringham Annual Parish Council Meeting held on Tuesday 31st October 2006 at 7.15pm in the Village Hall
M J Allen Chairman
1. The Chairman welcomed everyone to the Parish Council Meeting. Copies of the agenda were available for members of the public (7 were present).
2. OPEN FORUM
2.1 Police report
Unfortunately, PC Annall was not at the meeting and PCSO’S Duckworth and Flannigan were both on duty until 22:00 hours in order to cover the Sector for the Halloween celebrations, but were in Metheringham for this purpose at some point during the evening.
A summary of incidents occurring in Metheringham between 30/09/06 to 30/10/06 follows:-
There have been 3 incidents reported of Criminal damage, one of which is a broken window at the Vicarage last night. There has been a theft from a motor vehicle, and damage to a motor vehicle, and finally, a theft from garden shed. During the above period there have been 8 incidents reported of anti-social behaviour in the village, half of which have occurred in the High Street area. Within this category it was also noted, on the 22 nd October 06, the ignition of a firework in the doorway of the Church, which was attended by Fire & Rescue, and which they have not deemed an arson attempt. All of the above incidents were attended either by the Community Policing Team PCSO’S or the Officers covering the Sector car on the evening in question. The Police continue to patrol the village regularly, and pay reassurance visits whenever possible.
2.2 Public Forum
2.2.1 Three representatives from Metheringham Area First Responders (LIVES) were present at the meeting and gave a short presentation about the work they do in an around the village and stated the defibrillator they are currently using needs updating as it does not meet with new protocol.
2.2.2 Paul Andrews from Lincolnshire County Council gave an update on their application for a change to the lease which is currently with the Dfes. Paul explained they should have an answer within the next couple of weeks and a report would be sent through Cllr Mrs Bradwell.
2.3 Reports from representatives on outside bodies
2.3.1 Nothing to report from the County Councillor.
2.3.2 Cllr Rose gave all Councillors present a NKDC Customer Service Centre leaflet.
Cllr Rose also stated NKDC were now operating a new ranger service.
2.3.3 To receive reports from other outside bodies – The Chairman stated a meeting is to be arranged with the JMC. The Chairman attended the Lincolnshire Association of Local Councils Annual General Meeting it was clear that Parish Plans are required. LALC yearly membership is set to increase by 3%.
3. COUNCIL MEETING
3.1 Apologies for absence and reasons given
Councillor Mrs P Bradwell
3.2 To receive declarations of interest
Cllr’s Mrs Honisett and Mrs Morrison for item 3.9.1, Cllr Ford for item 3.6.3 and the Chairman for item 3.6.5.
3.3 Notes of the last meeting held on 26 th September 2006, to be approved as the minutes – There was one amendment in item 3.5.11, which originally read 3 parishioners but was amended to 14 parishioners, the signing of the minutes was proposed by Cllr Mrs Creasey and seconded by Cllr Mrs Morrison with all in favour.
3.4 Clerks Report – Weeds in Village Car Park have been strimmed and weed killer applied, Paul Scholey is to maintain on a monthly basis.
The Clerk has spoken with LCC Highways regarding the temporary road closure of Fen Road from 2 nd October to 24 th February – requesting that the work is completed as quickly as possible.
At the last meeting a parishioner reported a bush was blocking the view of cars on Cherry Tree Way and Lincoln Road – this has been reported to LCC Highways.
A meeting has been arranged with the Community Council of Lincolnshire to discuss the possibility of a Parish Plan being produced, the provisional date is Wednesday 8 th November 2006 at 10.00am location to be confirmed.
A draft Quality Council Status Checklist has been produced, this details all the areas which the Parish Council need to be addressing to be a Quality Council, a copy is available for viewing in Correspondence to Note.
Letter received from Cllr Alan Waddington regarding the Freedom of Information Act 2000 – Metheringham Parish Council. Action being progressed with the Chairman please see copy attached.
Letter received from the Information Commissioner’s Office regarding the complaint from Mr Waddington. Action being progressed with the Chairman.
Letter sent to Mr Ian Fytche at NKDC regarding the erection of bus shelters in Metheringham.
Street light on Cavalry Court which has not been working for a number of months – Cllr Bill Chambers has spoken with LCC Highways to resolve problem.
Broken Street light on Church Walk has been reported to ABB Ltd.
Gary Allbones has been requested to carry out various jobs in the public conveniences – repair soap dispenser, repair lock on door, remove paper hand towel holder and bin and paint relevant areas.
Concern has been raised about an Ash Tree with a large hole at the bottom, this is located between Shiregate and Cavalry Court next to the pond. This has been reported to NKDC, as it may be a health & safety issue.
Letter received from The Lafford High School to the Chairman of the PC, inviting him and other Councillors to attend a prize giving Ceremony on Thursday 30 th November 2006 at 7.00pm, please advise the Clerk by 17 th November 2006 if you wish to attend.
3.5 Matters Outstanding
3.5.1 Fayre & Feast – A big thank you to all Parish Councillors who helped at the Fayre & Feast. The Clerk is to send letters of thanks to the street entertainers who attended. A de-briefing meeting is to be arranged, date to be confirmed. ACTION: Cllr Mrs Parker/Working Group
3.5.2 Chance to Share and related issues – Letters have been received from Paul Andrews and the Chairman. A meeting has been arranged for 13 th November with Marcus Coleman - Assistant Chief Executive from Lincolnshire County Council. The Chairman is still extremely concerned. Cllr Mrs Creasey asked why Lincolnshire County Council had suddenly registered the land. Cllr Mrs Parker suggests the Parish Council go back to the Land Registry. ACTION: Cllr Mrs Bradwell/Chairman
3.5.3 Village Hall Management issues – The Village Hall raised £300 at the Fayre & Feast. The Cleaner has resigned and posters have been placed around the village advertising for a new Cleaner. A volunteer has come forward to take on the role of Secretary, but the Chairman’s position is still vacant. ACTION: Chairman/Clerk
3.5.4 Village play parks & Youths Recreation Area – Cllr Finter is to arrange a meeting with EKM Ltd to discuss the repairs to the slide area, at the Prince’s Street Park.
It was agreed to remove the security fence from the perimeter of the Shiregate Play Park and re-position the fence at the Swimming Pool. Cllr Rose is to request permission to do this, from Michael Samson at NKDC and inform the Clerk of the outcome. ACTION: Cllr Finter/Chairman
3.5.5 New pavilion and changing rooms – The Chairman is to meet with the architect to discuss the changes that the Swimming Pool requested. The Business Plan and drawings are to be completed by the end of the year. ACTION: Chairman
3.5.6 Public Conveniences – 3 Quotes have been received to install hot water in the cleaner’s store cupboard, however a sink is also required Cllr Westall is to obtain 3 quotes. ACTION: Cllr Westall
3.5.7 Remembrance Sunday – Chairman has spoken to Reverend Charles Sowden. Cllr Mrs Honisett is deputizing as the Chairman will not be present at the service. Mike Credland is to read out the list of names at the service. ACTION: Cllr Mrs Honisett
3.5.8 Gate/Fence between Squash Court, Public Conveniences and Village Hall – For security reasons it was agreed the area between the Village Hall and Squash Club needs to be made secure Cllr Finter is to progress this. ACTION: Cllr Finter
3.5.9 New Litter Bins Shiregate/Playing Field – The Clerk has obtained 3 quotes for new litter bins to be erected at Shiregate Play Park and the Playing Field, but it was decided the working group would investigate further. ACTION: Cllr Finter/Working Group
3.5.10 Village Centre Developments – There have been no further developments. It was agreed to remove this item from the agenda.
3.5.11 Consider Insurance issues relating to all PC assets – The Bowls Club received a quote for their contents insurance of £180, the RFO enquired how much it would be to add it to the PC insurance a quotation of £20 was received, the RFO took the decision to add it to the PC insurance premium. ACTION: Cllr Ford/Chairman
At this point the meeting was adjourned for tea, coffee and biscuits.
3.6 New Business
3.6.1 To formalize the agreements for the allotments on Dunston Road – Cllr Mrs Honisett has the National Association of Local Councils Allotment Tenancy agreement a yearly fee of £20 is to be paid to the Parish Council for each allotment. It was resolved to formalize the above, this was proposed by Cllr Ford, seconded by Cllr Westall and all were in favour. ACTION: Cllr Mrs Honisett
3.6.2 To consider a youth shelter is erected at Prince’s Street Playing Field – a letter has been received from Nicky Williams of Mission X –youth club, they raised £50 at the Fayre & Feast. They need to know where the shelter is to be positioned before they can submit any grant forms. Is planning permission required? The Clerk is to make contact with Nicky Williams. This was proposed by Cllr Mrs Morrison and seconded by Cllr Westall with all in favour. ACTION: Clerk/Cllr Mrs Morrison
3.6.3 Metheringham Football Club – request for a donation of £1000 towards the improvements to the temporary changing rooms – the Parish Council have failed to provide adequate changing rooms and pavilion. The Chairman does not feel this is an unreasonable request. Cllr Mrs Creasey proposed, Cllr Westall seconded, 1 abstention (Cllr Ford) and 5 were in favour.
3.6.4 Metheringham Area First Responders (LIVES) – request for a donation of £700 to purchase a new defibrillator – Following discussion Cllr Ford suggested that the donation was increased to £1000, due to the fact the volunteers from LIVES also need training. Cllr Mrs Parker stated she was concerned about the amount of requests from voluntary groups, being made to the Parish Council for donations. There was then a motion to withdraw the original proposal of £700, this was proposed by Cllr Mrs Morrison and seconded by Cllr Webb, 1 abstention (Cllr Mrs Parker) and 5 in favour. A proposal was then made to donate £1000, this was proposed by Cllr Ford, seconded by Cllr Mrs Morrison, 1 abstention (Cllr Mrs Parker), 1 against (Cllr Finter) and 4 in favour.
3.6.5 To consider a grant of £700 to the residents of Metheringham Fen in order to provide broadband access in the area – The Chairman withdrew this item due to the comments made in item 3.6.4.
3.6.6 To resolve hedge and trees require cutting and general tidying of Shiregate Play Park – Three quotations were received Paul Scholey - £310, Arborcare Tree Service - £275 and B & B Tree Specialists - £300, it was resolved Paul Scholey would carry out the work, this was proposed by Cllr Mrs Creasey seconded by Cllr Mrs Morrison and all were in favour.
3.6.7 To resolve the amended document for Filling of Casual Vacancy in Town/Parish Councils is accepted – this document is to be made specific to Metheringham Parish Council and given a document reference number, this was proposed by Cllr Mrs Parker, seconded by Cllr Mrs Honisett and all were in favour.
3.7.1 To note general correspondence – duly noted.
3.7.2 To consider correspondence requiring action by the Council
a) Letter from NKDC – The Clean Neighbourhoods and Environment Act 2005 Consultation with Parish Councils on the Implementation of the New Provisions in North Kesteven – the Clerk is to complete the documentation.
b) Letter from LCC – Ref: Metheringham Fen Lane Bridge proposed revocation of 7.5 tonnes weight limit, it was agreed no action was required.
c) Letter from LCC – Lincolnshire Capital Grant Aid 2007/2008 – The Clerk is to obtain the application forms.
d) Letter from NKDC – Re: Regional Plan for the East Midlands – Regional Spatial Strategy Consultation Document - It was agreed the Clerk and Chairman would complete the paperwork.
3.8.1 To note a report from the planning committee
The Planning Committee met on Wednesday 11 th October and the following were discussed:
Ref: AC/PL/0148/06/es – application to extract dimensional limestone block and limestone aggregate at Metheringham Heath Quarry, Metheringham Heath Lane, Metheringham. Having studied the very detailed supporting statement provided by Halletec Associates, it was agreed there were no comments or objections to this proposal.
The 2 other applications referred to tree remedial work.
Ref: NK/18/05 - a single tree at the Rectory, Drury Street, Metheringham.
Ref: NK/15/11 - a group of trees at the cottage, Church Walk, Metheringham. Councillor Mrs Morrison queried both applications with North Kesteven District Council Tree Officer, and alterations were made.
Since the meeting planning permission has been approved for:
Ref: N/39/0697/06 – to continue to use quarry for motor vehicle and motor cycle trials/training and other sporting activities at Metheringham Quarry, Heath Lane, Metheringham.
Ref: N/39/0992/06 – single storey rear extension, 1 Princes Street, Metheringham.
Ref: N/39/1067/06 – erection of single storey front and two storey rear extensions, 24 Paddock Lane, Metheringham.
Since the meeting planning permission has been refused for:
Ref: N/39/0884/06 – erection of security fence at Unit 30, Moorland Trading Estate, Metheringham.
3.8.2 N/39/1241/06 - Proposal: Erection of rear conservatory at 10 Millfield Road, Metheringham. After looking at the planning application, it was agreed there were no objections to this proposal.
The Planning Committee is scheduled to meet next on Wednesday 8 th November 2006 at 7.30pm in the Church Hall. However, because of the length of time elapsing between this planning meeting and the next Parish Council meeting, it may be necessary to postpone the planning meeting until the following week.
3.9 Financial matters
3.9.1 To consider accounts for payment
Cllr Mrs Creasey proposed payment of accounts, Chairman seconded, with 1 abstention (Cllr Mrs Honisett) and 5 were in favour.
3.9.2 To receive a report from the RFO on the PC finances – The RFO gave a breakdown of the costs for the Fayre & Feast for 2006, and stated there was a working loss of £200. The Chairman thanked Cllr Ford for the breakdown of costs. The Chairman asked why there had not been a significant increase for the Traveling Showmen. A letter is to be sent to the Traveling showmen requesting they pay for the repairs to the Star & Garter field. Cash flow needs to be improved. Cllr Westall stated 1 Road Closed Sign had gone missing and a charge of £25 was to be incurred. The Chairman proposed this payment, Cllr Mrs Creasey seconded with all in favour.
3.10 Date and venue of next meeting – Tuesday 28 th November 2006 in the Village Hall.
The meeting closed at 9.52pm
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