Minutes 08/2006 of Metheringham Annual Parish Council Meeting held on Tuesday 28th November 2006 at 7.15pm in the Village Hall
M J Allen Chairman
1. The Chairman welcomed everyone to the Parish Council Meeting. Copies of the agenda were available for members of the public (1 present).
2. OPEN FORUM
2.1 Police report
PC Annall has moved to a new post in Lincoln the new Community Beat Manager
for Metheringham is PC Simon Gordon. Unfortunately PC Gordon was not
at the meeting, but PCSO Duckworth was present and gave the Police report – a
summary of incidents occurring in Metheringham between 27/10/06 to 27/11/06
are 4 damage to motor vehicles, 4 thefts, 4 criminal damage, 1 burglary,
1 assault, 1 theft from motor vehicle and one incident where a dog has
bitten a young child. PCSO Duckworth also stated the Mobile CCTV unit
would be located at various positions around the village. PCSO Duckworth
and PC Gordon will both be present at the Police Surgery on Friday 1 st
2.2 Public Forum
2.2.1 There were no questions or statements from the public.
2.3 Reports from representatives on outside bodies
2.3.1 Cllr Mrs Bradwell stated LCC are undertaking budget bids for developments. Included are detached youth workers, who will work alongside the Police and young people.
2.3.2 Cllr Chambers gave a copy of the latest MACLA minutes to the Clerk. Cllr Waddington said NKDC had made a very good job of the work that had been carried out on the Council properties in the village.
2.3.3 To receive reports from other outside bodies – The Chairman stated a meeting of the JMC had taken place and Cllr Ford is to e-mail a copy of the minutes to Cllr Mrs Bradwell, as they contain details of the Changing Rooms and Pavilion. The facilities currently available are totally inadequate. The doors to the Pavilion, and side door to the changing rooms need replacing. A meeting is to be arranged with Cllr Mrs Bradwell.
3. COUNCIL MEETING
3.1 Apologies for absence and reasons given
Councillor Mrs J Honisett
3.2 To receive declarations of interest
Cllr Mrs Morrison declared a personal interest for item 3.9.1, because she is receiving expenses.
3.3 Notes of the last meeting held on 31 st October 2006, to be approved as the minutes – The signing of the minutes was proposed by Cllr Mrs Morrison and seconded by Cllr Mrs Webb 1 abstention (Cllr A M Waddington) and 5 were in favour.
3.4 Clerks Report – A letter of response has been sent to Cllr Alan Waddington regarding the Freedom of Information Act 2000 – Metheringham Parish Council.
A letter of response has been sent to the Information Commissioner’s Office regarding the complaint from Mr Waddington.
Street light on Cavalry Court which has not been working for a number of months – Clerk has spoken to LCC Technical Services, they are sending someone to look at the light to establish if it is a LCC light. Cllr Finter informed the PC, that Cllr Rose had arranged for NKDC to repair the light within the next 2 weeks. But the PC still need to establish who is responsible for the light.
Dog Bin vandalized on Westfield Close – New bin has been delivered Gary Allbones to erect as soon as possible.
Dog Bin vandalized on Church Walk – Clerk to assess damage.
Clerk has spoken to NKDC regarding the Parish Council having access to the INFO-Links office on High Street, for meetings etc. This has been authorized by NKDC, Clerk to finalize arrangements.
A Parish Council Drop in Surgery is to begin on Saturday 6 th January 2007 from 10.30am - 12.00pm at the INFO-Links Office, a list of all dates and which Councillor is to be present will be supplied shortly.
Gary Allbones has installed a new soap dispenser, repaired the locks and removed the paper hand towel holder in the ladies public toilets.
Concern has been raised about an Ash Tree with a large hole at the bottom, this is located between Shiregate and Cavalry Court next to the pond. This has been reported to NKDC, as it may be a health & safety issue – waiting for the outcome.
Cllr Mrs Creasey is to attend The Lafford High School prize giving Ceremony on Thursday 30 th November 2006 at 7.00pm.
A nominated Neighbours Scheme - Lincoln County Neighbourhood Watch – Bogus Caller initiative, for further details please contact Cllr Mrs Morrison.
I would just like to remind Councillors that attendance at meetings is a statutory duty and every effort should be made to attend, or present a valid reason for absence which the council may accept. If you cannot attend please contact me at the earliest opportunity on Tel: 0800 6343307, e-mail firstname.lastname@example.org or Mobile : 07828873684.
I would also like to say that when Councillors are booked on training events run by LALC the courses are extremely popular and there are a limited number of places available. Therefore if you cannot attend please let me know, so that other Councillors have the opportunity to attend.
Cllr Mrs Morrison has raised concerns about the seat in Westfield Close. Youths are congregating around it and causing a nuisance to residents in the area. Residents have requested the seat is removed. It was proposed by Cllr Mrs Creasey and seconded by Cllr Mrs Webb and all were in favour that the seat be removed. ACTION: Clerk
Letter sent to Michael Samson at NKDC – ref Shiregate Play Park.
A meeting has been arranged for Thursday 30 th November at 9.45am with Peter Gravells from Lincolnshire Police regarding the possibility of installing CCTV in the village.
A letter has been sent to Nicky Williams of Mission X Youth Club regarding the erection of a Youth Shelter in the Princes Street Playing Field area.
Letter from Cllr J Rose – Ref Metheringham Closed Churchyard, stating that the District Council are responsible for the footpath and its maintenance running west to east across the main entrance to the church. The footpath from Church Lane down to the new cemetery is the responsibility of LCC.
3.5 Matters Outstanding
3.5.1 Fayre & Feast – A de-briefing meeting is to be arranged, date to be confirmed. Cllr Mrs Parker attended the police de-briefing meeting. PC Vanessa Mawer appeared to be much more sympathetic towards the Parish Council and organizers of the Fayre & Feast. There have been concerns raised over the Quality and standard of the stalls and entertainment. An advertisement is to be placed in MACLA requesting volunteers for next years Fayre & Feast. ACTION: Cllr Mrs Parker/Working Group
3.5.2 Chance to Share and related issues – Cllr Mrs Bradwell gave a report from the County Council, the Dfes have carried out a site visit. Paul Andrews has spoken with the Dfes and there are no problems with the exchange of the lease. A meeting needs to be arranged with Lincolnshire County Council and the Parish Council. A meeting took place with Marcus Coleman – Assistant Chief Executive of LCC, the Chairman and the Clerk. The Chairman is disappointed with the letter received from Marcus Coleman clarifying the issues. There are still ongoing problems relating to the Charity Commission and the Recreation Ground – Cllr Mrs Bradwell stated LCC would find as much documentation and information held on file. It was resolved the PC would instruct a solicitor to help find documentation relating to this issue. This was proposed by Cllr Mrs Morrison, seconded by Cllr Mrs Creasey with all in favour. ACTION: Cllr Mrs Bradwell/Chairman
3.5.3 Village play parks & Youths Recreation Area – Cllr Finter has requested a quote to remove the fence from the Shiregate Play Park and re-position at Prince’s Street near to the Swimming Pool. The Parish Council are to contact the Swimming Pool Association. ACTION: Cllr Finter/Chairman
3.5.4 New pavilion and changing rooms – The Chairman has not yet spoken to the architect to discuss the changes to the drawings. Do the PC want to progress? ACTION: Chairman
3.5.5 Public Conveniences – 3 Quotes have been received to install hot water in the cleaner’s store cupboard, however a sink is also required Cllr Westall is to obtain 3 quotes – this is ongoing. ACTION: Cllr Westall
3.5.6 Remembrance Sunday – The feedback from parishioners has been very positive, the church service was good and the service at the memorial went very well.
3.5.7 Gate/Fence between Squash Court, Public Conveniences and Village Hall – Cllr Finter has spoken to John Money of Blankney Estates and a quote is being obtained to erect a 9/10ft high fence with a gate so access can still be made to the back of the Squash Club/Public Toilets. ACTION: Cllr Finter
3.5.8 New Litter Bins Shiregate/Playing Field – 3 quotes for new litter bins have been obtained. Working group are to investigate further. ACTION: Cllr Finter/Working Group
3.5.9 Consider Insurance issues relating to all PC assets – At the last meeting it was proposed the PC would add the Bowls Club contents insurance to the PC insurance. It appears they have another shed the cost of the insurance has therefore increased to £216. It was agreed the PC would pay half of this amount, this was proposed by the Chairman, seconded by Cllr Mrs Creasey with all in favour. ACTION: Cllr Ford/Chairman
3.6 New Business
3.6.1 To consider arrangements for the Annual Village Meeting – It was agreed the Village Meeting this year was a success and that next years meeting should follow the same format, to invite all voluntary village organizations. Cllr Mrs Parker suggested the guest speaker could be from Lincolnshire County Council, Cllr Mrs Bradwell thought Chief Executive Tony McArdle or Director of Children’s Services Peter Duxbury would be ideal. ACTION: Clerk
3.6.2 To consider printing of Annual Report to be distributed to all residents of Metheringham Village – It was resolved to print the Annual Report, this was proposed by Cllr Ford and seconded by Cllr Mrs Creasey with all in favour. ACTION: Clerk
At this point the meeting was adjourned for tea, coffee and biscuits.
3.6.3 To approve BACS payment for staff of Metheringham Parish Council – It was resolved to make future payments using the BACS system, this was proposed by Cllr Ford and seconded by Cllr Mrs Parker with all in favour. ACTION: Clerk
3.6.4 To consider the need for additional Parish Council notice boards – Following discussion it was decided Councillors should investigate appropriate sites for additional noticeboards therefore this item has been deferred and will be on the next agenda. ACTION: Councillors
3.6.5 To approve repairs to the public conveniences roof, guttering and down pipe – It was resolved Gordon Jackson Roofing would carry out the repairs at a cost of £85.11, this was proposed by Cllr Ford, seconded by Cllr Finter and all were in favour. ACTION: Clerk
3.6.6 To agree Metheringham Parish Council will assist MACLA and other interested groups in the production of a Parish Plan for Metheringham, Sots Hole and Tanvats – It was agreed a steering group would be formed to include MACLA and other groups, the Chairman suggested smaller working groups would be more beneficial eg: - Doctors/ Fire brigade, School, Businesses, Youth Groups, Church etc. It was also agreed a Parish Plan is required for the village, and finally an advert is to go in MACLA. The Clerk and Chairman are to contact Sarah Attrill at the Community Council of Lincolnshire for further advice. ACTION: Chairman/Clerk
3.6.7 To agree to the formation of a working group to undertake a risk assessment of financial and other aspects of Council activities - It was resolved the working group would consist of Cllr Ford, the Chairman and Cllr Finter. This was proposed by the Chairman, seconded by Cllr Morrison and all were in favour. ACTION: Working Group
3.6.8 Sleaford & District Citizens Advice Bureau – request for a donation towards the work they carry out – It was resolved that a donation would not be made on this occasion, this was proposed by Cllr Ford, seconded by Cllr Mrs Creasey, with 1 against (Cllr Waddington) and 5 in favour.
3.7.1 To note general correspondence – duly noted.
3.7.2 To consider correspondence requiring action by the Council
a) Letter from NKDC – Estate Audit – Hall Yard, Alfred Avenue and Princess Margaret Avenue – Housing Services will be undertaking a Neighbourhood inspection on Friday 1 st December, the Parish Council are welcome to attend. Unfortunately on this occasion the PC will not be in attendance, but appreciate being informed.
b) Breathing Places – Grants available to organizations and voluntary community groups of between £300 and £10,000 for: Plants and Trees, Equipment, Signage, pathways and other ways of ensuring good access, Professional fees, Research costs and volunteer’s expenses. It was agreed to apply for funding to improve facilities at Shiregate Play Park and Prince’s Street Play Park. ACTION: Clerk
c) Letter from LCC – Free Trees for Parishes – Our application has been accepted, Trees need to be collected between Tuesday 9 th January 2007 to Friday 12 th January 2007. ACTION: Cllr Mrs Morrison/Chairman
d) Letter from Successmatrix – they are a local business support company that help businesses of all sizes achieve the success they want. This includes offering information, funding, linking up with the right expertise, help with skills and people development, events etc. ACTION: Clerk
e) Letter from Charity Commission - Recreation Ground at Metheringham – registered charity 521855. ACTION: Chairman
3.8.1 To note a report from the planning committee
The Planning Committee met on Wednesday 8 th November and the following were discussed:
Ref: N39/1304/06 – Proposal: Erection of illuminated projecting sign and lettered sign to front elevation at 17 High Street, Metheringham (Lloyds TSB bank). The following comments were made on this proposal:
Ref: N39/1333/06 – Proposal: Alterations to access and erection of replacement detached garage at 3 High Street, Metheringham. Planning permission has already been given for the erection of a single storey extension at the property, and there were no comments or objections to this latest proposal.
Planning permission has been refused for:
Ref: N/39/1029/06 – erection of rear extension, raising of roof to form loft conversion and detached triple garage at 12 Dunston Road, Metheringham.
The Planning Committee is scheduled to meet next on Wednesday 13 th December 2006 at 7.30pm in the Church Hall.
3.9 Financial matters
3.9.1 To consider accounts for payment
Cllr Mrs Creasey proposed payment of accounts, Cllr Finter seconded, with 1 abstention (Cllr Mrs Morrison) and 5 were in favour.
3.9.2 To receive a report from the RFO on the PC finances – The RFO reported Cllr Mrs Honisett has received payments for the allotments on Dunston Road from: -
Mr J Bacon - 26 Dunston Rd - paid £20.00
It was resolved the December payment to PC staff would be approved by the relevant signatories and paid, as there will not be a PC meeting in December. This was proposed by Cllr Mrs Webb, seconded by Cllr Mrs Creasey with all in favour.
3.9.3 To discuss and approve a budget for 2007/08 – The proposal from the RFO was a 5% increase, after discussion it was resolved to accept 5% this was proposed by Cllr Mrs Morrison and seconded by Cllr Mrs Creasey with all in favour.
3.9.4 To agree the Precept for 2007/08 – The proposal from the RFO was a 5% increase, again after discussion it was resolved to accept 5%, this was proposed by Cllr Ford, seconded by Cllr Finter, 2 abstentions (Chairman and Cllr Mrs Parker) and 4 were in favour.
3.10 Date and venue of next meeting – Tuesday 30th January 2007 in the Village Hall, a provisional date of 9th January 2007 is available if a meeting needs to be called in an emergency.
The meeting closed at 10.09pm
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