Minutes 02/2006 of Metheringham Annual Parish Council Meeting held on Tuesday 30th May 2006 at 7.15pm in the Church Hall
1. The Chairman welcomed everyone to the Annual Parish Council Meeting. Copies of the agenda were available for members of the public.
2. OPEN FORUM
2.1 Police report
Police Constable Carl Annall is the new Community Police Officer for Metheringham, unfortunately he is away on holiday and has sent his apologies, but intends to be at future meetings. There have been 11 crimes reported in the parish over the last month. These relate to 3 offences of damage, 4 thefts, 3 thefts from sheds and an internet deception. It is also hoped that PC Annall will set up a local surgery for parishioners a venue is yet to be agreed. A new PCSO Lisa Duckworth is due to start on 6th June. An advert is to be placed in MACLA regarding the use of mini motorbikes stating that they are illegal and the Police have the power to confiscate.
2.2 Public Forum
2.2.1 Mr Blackburne from Park Crescent is extremely concerned about the planting of new trees and believes they may cause problems to his property in the future, Cllr Mrs Honisett is to liaise with NKDC. ACTION: Cllr Mrs Honisett
A female parishioner voiced her concerns about the amount of traffic that uses the High Street, the excessive speed and the problems with parking. A discussion followed as to how the problems could be resolved. It was agreed to incorporate this into the Village Centre Regeneration Project – LCC Highways – Paul Coatup may be able to provide someone for a feasibility study. ACTION: Clerk
2.3 Reports from representatives on outside bodies
2.3.1 Received from Cllr Mrs Bradwell – Chance to Share, waiting for officers to report back with further information are the PC waiting for another meeting to be arranged to resolve this matter? Yes a meeting is to be arranged.
2.3.2 The District Councillor gave a copy of the latest MACLA minutes. He also stated Chief Superintendent Elaine Hill had now put in place 7 Community Policing teams.
2.3.3 To receive reports from other outside bodies – Nothing to report.
3. COUNCIL MEETING
3.1 To elect a Chairman of the Council: It was proposed by Cllr Ford and seconded by Cllr Mrs Webb that Cllr Dr Allen be elected as Chairman and all were in favour.
3.2 To receive the Chairman’s declaration of acceptance of office: the Chairman accepted the office and signed the relevant paperwork.
3.3 To elect a Vice Chairman of the Council: It was proposed by Cllr Mrs Morrison and seconded by the Chairman that Cllr Mrs Honisett be elected as Vice Chairman, and all were in favour.
3.4 To appoint representatives to outside bodies – these need to be independent of the outside body they are on, and should report back to the Parish Council on a regular basis, documentation to be supplied includes; Minutes, Annual reports and Financial reports.
3.4.1 Bowls Club – Cllr Ford
3.4.2 Joint Management Committee – Cllrs Dr Allen, Ford and Finter
3.4.3 MACLA – Cllr Chambers
3.4.4 Swimming Pool Association – Cllr Westall
3.4.5 Village Hall Management Committee – Cllr Mrs Morrison
3.5 To appoint the Planning Committee – Chairman to be Cllr Mrs Honisett with Cllrs Mrs Creasey, Mrs Morrison Mrs Parker and Mrs Webb.
3.6 To appoint leaders of Working Groups
3.6.1 Children’s Playgrounds – Cllr Finter
3.6.2 Fayre and Feast – Cllr Mrs Parker
3.6.3 Forward Planning – Cllr Dr Allen
3.6.4 Highways and Footpaths – Cllr Mrs Webb
3.6.5 Playing Fields – Cllr Ford
3.6.6 Street Lighting – Cllr Westall
3.6.7 War Memorial, Spring & Public Open Spaces – Cllr Mrs Parker
3.7 To consider the following:-
3.7.1 Financial Regulations
3.7.2 Standing Orders
3.7.3 Equal Opportunities Policy
3.7.4 Employee Terms and Conditions
3.7.5 Parish Council Assets
3.7.6 Freedom of Information Act 2000
3.7.7 Risk Assessment
3.7.8 Complaints Procedure
The Chairman and Clerk are to develop a document on Freedom of Information Act. Clerk to prepare a full set of documents for circulation to members.
3.8 Apologies for absence and reasons given
Councillor J C Rose
3.9 To receive declarations of interest
Cllr Mrs Creasey for item 3.13.4.
3.10 Notes of the last meeting held on 2 nd May 2006, to be approved as the minutes – One amendment was made in item 3.5.8 Cllr Rose stated the treasurer – this was changed to read Cllr Rose stated the PC representative on the Village Hall Management Committee should report back to the PC, the signing of the minutes was proposed by Cllr Mrs Morrison and seconded by Cllr Mrs Webb with all in favour.
Notes of the Special Meeting held on 11 th May 2006, to be approved as the minutes – proposed by Cllr Mrs Webb, seconded by Cllr Mrs Honisett, 1 abstention (Cllr Mrs Parker) and 6 in favour.
3.11 Clerks Report - I would like to say thank you to the Councillors who were present at the Annual Village Meeting and especially to those who helped me set up for the meeting. I believe the night was a success and learnt some lessons for next year. Cllr Ford congratulated the Chairman and the Clerk for doing an excellent job, it is believed 100 people attended the night. Cllr Chambers said next years Annual Village Meeting would need to be held in April due to local elections in May.
At the last meeting I gave everyone a copy of the Lincolnshire Association of Local Councils training events does anyone wish to attend any of the courses? – Nobody wished to attend any of the forthcoming courses.
3.12 Matters Outstanding
3.12.1 White Lining in Village Car Park – This has now been completed. Thanks to Jointline for doing a good job.
3.12.2 Parish Dog Warden Services – A meeting is to be arranged with Cllr Mrs Honisett, the Clerk, and the dog warden for the annual review. ACTION: Cllr Mrs Honisett
3.12.3 Grit Bins – Ongoing. ACTION: Clerk
3.12.4 Skateboard Park – Mobile Unit - The dates for the mobile equipment are now confirmed as 26th and 27th July, 30th and 31st August in the Star & Garter car park. It was agreed to put up posters to promote this. ACTION: Cllr Mrs Morrison
3.12.5 Fayre & Feast – A meeting of the working group took place on 16th May. A concern about the location of the hospitality is being considered. Stall holders are required. Posters are to go on display. ACTION: Cllr Mrs Parker/Working Group
3.12.6 Fen Lane/Tanvats – A meeting is to be arranged with Alan Brown, Lincolnshire County Council (LCC) Highways. Brian Creasey’s previous offer of land being given for the turning circle has now been withdrawn. Cllr Mrs Bradwell is to be kept informed. ACTION: Chairman
3.12.7 Chance to Share and related issues – The Chairman has written 2 letters but has had no response. A further meeting is to be arranged. ACTION: Chairman
3.12.8 Village Hall Management issues – The VHMC AGM took place on 10th May, they do not have a Chairman or Secretary. Mr Crombie is now caretaker, booking officer and treasurer. The next meeting is 26th June at 7.30pm. The PC are executive trustees, there is some confusion as to whether Cllr Mrs Morrison is entitled to have a vote, this is to be clarified. Cllr Chambers is to contact Michael Sampson NKDC Solicitor. Cllr Mrs Morrison supplied the PC with copies of receipts and payment of accounts and a copy of the minutes from the AGM. ACTION: Chairman
3.12.9 Village play parks - Cllr Finter has now received 3 quotes for the removal of the fence around the Shiregate play park. Cllr Finter has spoken with the residents whose properties back onto the play park and the majority would like to see it removed. However it is part of the 106 agreement. Chairman to discuss with NKDC. ACTION: Chairman
3.12.10 New pavilion and changing rooms – A petition has been set up by MACLA to gauge people’s opinion and to get a better understanding of what the wider community wants. A positive step was made at the Metheringham Swimming Pool Association AGM it was agreed to set up a meeting with MSPA and the PC. ACTION: Chairman
3.12.11 Public Conveniences – The toilets are to be decorated on 19 th and 20 th June, if however the weather is wet this date may be brought forward. ACTION: Clerk
3.12.12 Metheringham Swimming Pool Association – The MSPA AGM took place on 26 th May, 6 Parish Councillors attended, it was a lively meeting. It was a very positive meeting and things are moving forward. ACTION: Chairman
3.12.13 Village car park gardens – Paul Scholey is to start work on the gardens week commencing 5 th June 2006. ACTION: Clerk
3.12.14 Remembrance Sunday – this is ongoing. The issue with the lighting on the war memorial is to be reviewed by Cllr Mrs Parker. ACTION: Cllr Mrs Honisett/Chairman
3.12.15 New notice board – this is still ongoing, Cllr Mrs Parker has spoken to Allen Signs again and they are to collect the keys from Cllr Mrs Honisett. ACTION: Cllr Mrs Parker
3.12.16 Gate between Squash Court, Public Conveniences and Village Hall – The Clerk is to arrange a meeting with the Chairman, Squash Club and Blankney Estates. ACTION: Clerk/Chairman
3.12.17 Repair of Seats – Cllr Mrs Webb reported that several wooden slats need replacing – 2/3 slats on seat near Amelia’s, and one slat on seat opposite Great Barrier Reef chip shop. The clerk has spoken to Gary Allbones for a quote. ACTION: Clerk
3.12.18 Litter Bins – Clerk to review situation. ACTION: Clerk
3.12.19 Village Centre Developments – The project started on 25 th May 2006, workshops are taking place in various locations around the village. The Women’s Institute have already been to a workshop and the feedback was very positive. ACTION: Chairman/Clerk
3.12.20 Consider Insurance issues relating to all PC assets – Cllr Ford and the Chairman need to contact an insurance broker to look at issues. As a PC insurance is required on a diverse number of locations. ACTION: Cllr Ford
3.13 New Business
3.13.1 To approve the Annual Report – for circulation to all households in Metheringham – As part of the Quality Council Status it is mandatory to have an Annual Report delivered to all households in the parish. It was agreed this would be delivered with the next MACLA magazine. On a proposal by Cllr Mrs Webb and seconded by Cllr Mrs Creasey with all in favour, the report was approved. ACTION: Clerk/Chairman
At this point the meeting was adjourned for tea, coffee and biscuits.
3.13.2 To co-opt a new member to the Council - Cllr Ford proposed Mr Kevin Parkinson be co-opted, seconded by Cllr Mrs Webb and all were in favour. ACTION: Clerk
3.13.3 To consider a monthly drop in clinic for the PC at INFO-Links- this would entail each Councillor being present for 1 Saturday per year, this was agreed by all. ACTION: Councillors/Clerk
3.13.4 Metheringham & District Hand-in-Hand Club, request for a donation – it was resolved a donation of £250 would be made towards transport costs, this was proposed by Cllr Ford, seconded by Cllr Mrs Webb and all were in favour.
3.13.5 Parish Paths Partnership – to agree to continue to be a member, this was proposed by the Chairman and seconded by Cllr Mrs Morrison with all in favour. ACTION: Clerk
3.14.1 To note general correspondence – duly noted.
3.14.2 To consider correspondence requiring action by the Council
a) Letter received from LCC – Free Trees for Parishes Scheme 2006 – it was agreed that the village would like the trees and they would be placed on the playing field. ACTION: Clerk
b) Letter from the Community Council of Lincolnshire - Parish Plan Workshops Wednesday 28 th June 2006 max of 3 representatives, names required. No one put their names forward.
c) Letter from ArtsNK wood carvings projects – this was noted, no action.
d) MACLA Queen’s 80 th Birthday Celebrations – it was agreed that the PC want to be involved, but in what capacity this will be decided at a later date. ACTION: Councillors
e) Request to carry out work on 1 Ash tree 24 Lincoln Road – this was given to the planning committee to resolve. ACTION: Cllr Mrs Honisett
Ref: N/39/0387/06 – Proposal: Erection of single storey rear extension at 15 Station Road, Metheringham. The following comment was made: “Concern was expressed at the height of the party wall, which will be higher than the existing wall. According to the application the adjoining neighbours have not been consulted, but the proposed work will affect them. We feel serious consideration should be made on these two points before a decision is made.”
Ref: N/39/0469/06 – Proposal: Removal of existing outbuildings and erection of 4 new semi detached houses & garage to No. 6 High Street (outline application with details of siting, design, external appearance and access) at 6 High Street, Metheringham. The following objection was made:
“Metheringham Parish Council objects to this proposed development for the following reasons:
9. Contrary to the observation made in item 7.3 of the developers’ Design Appraisal, Metheringham Parish Council are opposed to any development, however small, which will add to the sewerage problems suffered in the village. This area of the High Street is badly affected by the existing problems, and we strongly object to any development which will only exacerbate the situation.
Planning Application Decisions
Planning permission has been granted for:
Ref: N/39/0304/06 – Erection of rear conservatory at 2 Chestnut
Before the next Planning Committee meeting a decision needs to be made with reference to N/39/0526/06 – Continued stationing of mobile home at the Quarry, Heath Lane, Metheringham. It was agreed to object, as previous objections.
Air conditioning unit at Mowgli restaurant, High Street, Metheringham, needs planning permission. Enforcement officer from NKDC will visit property.
Trees at 40 Drury Street, Metheringham a decision has been made by NKDC, the trees can be felled.
The Planning Committee meets next on Wednesday 14 th June 2006 at 7.30pm in the Church Hall.
3.16 Financial matters
3.16.1 To consider accounts for payment
Powergen – War Memorial 17.85
Cllr Mrs Creasey proposed payment of accounts, Cllr Mrs Parker seconded and all were in favour.
3.16.2 To receive a report from the RFO on the PC finances – It was resolved the Clerk is to be a signatory, this was proposed by Cllr Mrs Creasey, seconded by Cllr Mrs Morrison and all were in favour.
3.16.3 To amend Financial Regulations – it is proposed to increase the current figure of £100 to £ 50 in Section 11 (g) to read where the value is below £ 1000 and above £ 250 the Clerk or RFO shall strive to obtain 3 estimates. Otherwise regulation 10 (3) shall apply. It was resolved to accept the above this was proposed by Cllr Mrs Honisett, seconded by Cllr Finter and all were in favour.
3.17 Any Other Business
3.17.1 Cllr Mrs Webb – Lagoon on Shiregate has fish in it, are Anglian Water aware of this. People are fishing in this water do you they need a fishing licence. ACTION: Clerk
3.17.2 Cllr Mrs Webb – has received a complaint about the footpaths on Princess Margaret Avenue, she is to investigate and report at next meeting. ACTION: Cllr Mrs Webb
3.17.3 Cllr Mrs Morrison – Request that the PC have a petty cash box. ACTION: Chairman/RFO
3.17.4 Cllr Mrs Parker – Hick’s Holt corner hedging has now been cut.
3.17.5 Cllr Finter – Youths multi-surface recreational area, the Chairman stated it is all linked to the Chance to Share, land issue to be resolved by the Chairman. ACTION: Chairman
3.17.6 Cllr Mrs Honisett – Allotments on Dunston Road agreements to be drawn up, it was suggested Cllr Mrs Honisett contact the allotment society to gain advice and agree on a yearly rent for the use of the allotments. ACTION: Cllr Mrs Honisett
3.17.7 Cllr Ford – The railway level crossing has started to deteriorate, and was suggested that action is taken now before it becomes too bad. ACTION: Clerk
3.18 Date and venue of next meeting – Tuesday 27th June 2006 in the Village Hall.
The meeting closed at 10.38pm
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