Minutes of the Parish Council Meeting held in the
1. Introduction and welcome by the Chairman. Copies of the agenda were available for members of the public. Councillor Dr. Allen stated he would be taking the chair up to and including item 3.1.
2. OPEN FORUM
2.1 Police Report. Police Constable Ian Stringer introduced himself as the Anti Social Behaviour Officer for the Lincoln Rural Sector, based at Bracebridge Heath and working with the North Kesteven Anti Social Behaviour team in Sleaford. He explained the system of dealing with offenders, starting with verbal warnings for minor cases, and leading up to Anti Social Behaviour Orders (ASBOs) for the most serious. Anti Social behaviour leaflets are being targeted on Shiregate, and Community Beat officers are patrolling in Metheringham. Over the past month there have been seven reported incidents. The Police are endeavouring to help in the community, with a mobile CCTV van, and youth workers to engage with young people, but they need the community to give them as much information as possible to deal with crime. Councillor Mrs. Routledge reported on the high cost of CCTV if it is set up permanently, but feels it would be better to get ‘Neighbourhood Watch’ up and running again. The Chairman thanked Police Constable Stringer for his attendance.
2.2 Public Forum. A resident of Shiregate wanted to know what is happening about the play park. She had monitored that area over a four-day period, and only two children used it. This matter to be discussed at item 3.12.15.
3. COUNCIL MEETING
3.1 To elect a Chairman of the Council: it was proposed by Councillor Mrs. Webb and seconded by Councillor Harrison that Councillor Dr. Allen be elected as Chairman. This was carried unanimously. Councillor Mrs. Parker thanked the Chairman for his efforts on behalf of the Parish Council.
3.2 To receive the Chairman’s declaration of acceptance of office: the Chairman accepted the office.
3.3 To elect a Vice Chairman of the Council.: it was proposed by Councillor Mrs. Parker and seconded by Councillor Mrs. Webb that Councillor Mrs. Honisett be elected as Vice Chairman. This was carried unanimously.
3.4 To appoint representatives to outside bodies: the Chairman suggested that these need to be independent of the outside body they are on, and should report back to Parish Council (PC) on a regular basis.
3.4.1 Village Hall Management Committee – Councillor Mrs. Routledge
3.5 To appoint the Planning Committee: chairman to be Councillor Mrs. Honisett, with Councillors Mrs. Creasey, Mrs. Routledge, Mrs. Parker and Mrs. Webb.
3.6 To appoint leaders of Working Groups:
3.7 To consider the following.: those named are asked to look at the
relevant paperwork appertaining to:
3.8 Apologies for absence:
3.9 To receive declarations of interest: Councillor Ford under item 3.12.17, Councillor Waddington under item 3.12.24, and Councillor Mrs. Routledge under item 3.17.1
3.10 Minutes of the meeting held on 26th April 2005
3.11 Matters arising not on the agenda: Under item 2.2 Councillor
Mrs. Honisett has
3.12 Matters outstanding:
3.12.2 Library alterations – Councillor Mrs. Honisett had written to NKDC and telephoned Lincolnshire County Council (LCC) who had informed her that the development came within their Permitted Development Planning rule. As this rule permits the LCC to build what they like where they like without discussion with Parish or District Councils there is nothing the PC can do. In future the LCC may decide to consult with Parish Councils.
3.12.3 Floodlighting at the War Memorial – this is ongoing as
the lights need to be vandal proof.
3.12.4 Litter bins – Peter Garrick is willing to do this work,
and the Acting Clerk will contact NKDC when they are installed.
3.12.5 Skateboard Park – this could cost in the region of £20,000.
A working group may need to be set up to look at this. An exact location
has not been agreed yet, and this could be a job for the Playing Field
group. Councillors Ford, Harrison and Mrs. Routledge need to fix a
date for such a meeting. There is money available through the police,
and hopefully there will be other funding.
3.12.6 Fayre and Feast – an informal meeting is being held on
June 1st and will report back to the next meeting.
3.12.7 New seat in Lincoln Road – Peter Garrick has agreed to
install this and the Acting Clerk needs to contact the Highways Department,
LCC, for a site meeting.
3.12.8 Children’s Playground equipment – a quotation of £1,615
plus VAT has been received from EKM, Horncastle. The PC has tried to
get quotations from other firms but no one else was interested. Councillor
Duggins proposed and Councillor Creasey seconded the motion that the
EKM quotation be accepted, and this was unanimously agreed.
3.12.9 Fen Lane/Tanvats – the Acting Clerk has written to the Highways Department, LCC, agreeing to the changes to the bus stops outside the Co-op shop and the Methodist Church.
Resurfacing various sections of Fen Lane has been completed but is not very satisfactory with many sections in poor condition.
The Chairman is still pursuing the matter of the turning circle at
Councillor Mrs. Parker was informed that the problem with the bus
stop opposite the station entrance needs to be taken up with the Highways
Department, LCC. The PC and the landowner need to progress this if
it is still considered necessary to move the bus stop.
3.12.10 Chance to Share and related issues – the Chairman is
still waiting for a
3.12.11 Outside light on pavilion – major alterations are taking
place with the
3.12.12 Public Notice board – it was agreed that the notice
board on the Post
3.12.13 Tree problems on Lincoln Road – Councillor Mrs. Bradwell
3.12.14 Village Hall management issues – a meeting is hopefully
being arranged in July.
3.12.15 Shiregate Play Park – it is felt that the fence is the
problem in deterring use of the play park. The Anti Social Team have
recommended the park be moved into the centre of the open space, with
a low fence round it, but NKDC say it cannot be moved or got rid of.
The Chairman has asked for a meeting in July with the NKDC solicitor
to discuss this, as a lot of money is being used to secure the area.
He can understand that people who live around the open space will object
if the equipment is moved there. A resident of Cavalry Court had written
asking for this not to happen. Councillor Mrs. Creasey feels the equipment
should be kept, in the hope that the problems will die down. Councillor
Mrs. Parker suggested all the equipment and the fence be removed, and
leave it as an open space. Councillor Chambers suggested NKDC be asked
how they were in a position to consider closing it before handing it
over to the PC, and why the PC is not able to close it now. Councillor
Mrs. Parker feels the first move is to have the meeting with the NKDC
solicitor to find out what can be done, and look at various options.
Councillor Mrs. Creasey proposed that the security firm’s services
be dispensed with and the gate be securely fixed open, and Councillor
Ford seconded this. This was agreed, and the security firm will be
given one month’s notice. Councillor Mrs. Parker suggested a
letter be sent to those residents who back onto the play area, explaining
what is being done.
3.12.16 Village Car Park landscaping – the acceptance of the
quotation of £560
Councillor Ford has taken photographs of standing water in the car
park, and these will be sent to the contractor asking him to rectify
3.12.17 New pavilion and changing rooms – provisional discussions
have taken place with the architect, and a quotation is being obtained
from a local builder to provide a cost estimate for the project; details
of which should be available at the end of the week. MACLA need to
start their business plan, and it is hoped to get detailed plans drawn
up for the next meeting.
3.12.18 Village Cross – this is an ongoing item, after a meeting
3.12.19 Annual Parish Meeting – the Chairman has sent letters of thanks to both speakers, and thanked Councillors for their help and support.
3.12.20 Public conveniences – discussions are still going on.
The Acting Clerk is
Rate relief has been received from NKDC.
3.12.21 Mrs. Marshall – as she is now in a home, it was agreed
3.12.22 Best Kept Village of the Year Competition – the Acting
Clerk has sent off
3.12.23 Parish Partnerships – Clive Redshaw will be sending
out dates for this
3.12.24 Swimming Pool Association – a meeting between the Swimming
Poolside disabled toilet: when the plans were drawn up for the new pavilion the disabled toilets for the pool were included in the project. Because the SPA at some time in the future hope to re-position the pool, the disabled toilet are at present too far away and they would like a separate building. The Chairman feels that this small project could jeopardise the larger scheme. However he has suggested that the SPA prepare more detailed plans of their proposal and obtain detailed costs. A planning application will be necessary.
These matters will now be an item on the next agenda.
3.12.25 Grass cutting/daffodils – despite the Acting Clerk writing
to NKDC asking
3.12.26 Fencing at Village Hall – it was suggested Mr. John
Allen be asked to do this.
3.12.27 Dog fouling – this has been reported to the Parish Dog Warden.
3.12.28 Speeding – Church Walk – the Highways Department
LCC feel this
3.12.29 Allotments – the rates and conditions need to be revised.
3.12.30 High Street sign – this has been reported to NKDC.
3.12.31 Report from JMC – from a meeting on May 5th, a working
group is to look
3.13 Reports from representatives on outside bodies:
3.14 New business:
3.14.2 To consider a motion to provide consultant services to the RFO, if required – the Chairman explained that it may be necessary to use this service but it will be avoided if at all possible. Councillor Duggins seconded the motion, and seven Councillors were in favour.
3.15.1 To note general correspondence – duly noted
3.15.2 To consider correspondence requiring action by the Council –
Ref: N/39/0626/05 – Proposal: Erection of illuminated advertisement and 2 non illuminated advance advertisement signs at Nocton Heath Truckstop & Country Kitchen, Sleaford Road, Nocton Heath. This was received on 17th May 2005 and the committee have not discussed it. It needs a response before 6th June. (The Acting Clerk was informed that the signs have already been erected, and she will contact NKDC about this).
PLANNING APPLICATION DECISIONS
3.17 Financial matters:
3.17.1 To consider accounts for payment:
A motion was duly made to accept the accounts for payment.
As no timesheet had been submitted to date by the Public Conveniences Caretaker, it was agreed to pay him up to the sum of £150.00.
3.17.1 To receive a report from the RFO on the Parish finances – a meeting has taken place with Mr. Credland. The RFO has sent off cheques to the Inland Revenue, and has submitted three years VAT. He has not received the paid invoices from April 2004 to December 2004.
3.18 Any Other Business
3.18.1 Councillor Harrison said the promised petition for the skateboard park has not materialised.
3.18.2 As Steve Archer, NKDC, is leaving soon he has asked, through
Councillor Mrs. Webb, if the Chairman would like another meeting.
3.18.3 Because of the problem of where this meeting was held, Councillor
Mrs. Webb asked if a block booking should be made for the Village Hall
for the last Tuesday of every month.
3.18.4 Councillor Mrs. Routledge would like the clothes recycling
bin reinstated. However, suggestions were made that such clothes could
be taken to charity shops.
3.18.5 A gentleman has asked why are the public conveniences locked
at the weekend. This will be looked into, as the hours may need to
3.18.6 The person wanting the letter box outside the Co-op to be replaced with one with a smaller opening and moved to outside the Post Office needs to contact the relevant authority, as this does not come under the jurisdiction of the Parish Council.
3.18.7 Councillor Mrs. Routledge has free tickets for Councillors for the Friday evening preview for St.Wilfrid’s Flower Festival on Friday 8th July 2005.
3.19 Date and venue of next meeting: Tuesday 28th June 2005 at 7.15pm
in the Village Hall.
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