Minutes of Metheringham Parish Council Meeting
held on Tuesday 28th March 2006 at 7.15pm in the Village Hall
PRESENT: Councillors Dr M J Allen Chairman
Mrs J Honisett Vice Chairman
K C Finter
P D Ford
Mrs H Morrison
Mrs R Parker
A M Waddington
Mrs A F Webb
G V Westall
Mrs P Bradwell County Councillor
G W Chambers District Council
1. The Chairman welcomed everyone. Copies of the agenda were available
for members of the public.
2. OPEN FORUM
2.1 Police report
Apologies from Police Constable Tony Pond, who is recovering from illness
and may not be as active as previously. Eleven crimes reported, all
undetected, namely 6 damage, 2 burglaries, 2 thefts and 1 public order.
Councillor Mrs Morrison has report from last Police meeting she went
to. Councillor Finter had his car damaged, but is not sure if it was
in Cavalry Court or somewhere else. Crimes are being reported but details
are being lost. Stones and other missiles have been thrown at Village
Hall, damaging the roof and some guttering. The swimming pool has also
been targeted. Access was gained by removal of a small section of fence,
and the spring-loaded tension rings, which keep the cover in place,
have been removed down one side. Councillor Ford reported there has
been no response as yet with the Neighbourhood Watch scheme. Councillor
Mrs Parker feels the Parish Council (PC) should keep on writing letters,
and it was agreed the clerk is to write to the Chief Constable about
the number of undetected crimes. Martin village’s problems appear
to be kept under control, and other villages seem to be getting a different
and better service.
2.2 Public Forum
2.2.1 There were no questions or statements from the public.
2.3 Reports from representatives on outside bodies
2.3.1 Nothing to report from The County Councillor.
2.3.2 The District Councillor reported that there have been
10,026 transactions at INFO-Links up to the end of January.
2.3.3 To receive reports from other outside bodies – Nothing to report.
3. COUNCIL MEETING
3.1 Apologies for absence
Councillor Mrs R Creasey
Councillor J C Rose
Ms S N Wetherall Clerk
3.2 To receive declarations of interest
Councillor Waddington for item 3.5.10 and 3.5.12 and Councillor Finter
for item 3.5.9
3.3 Minutes of the meeting held on 28th February 2006 – Amendments
to the notes, namely: 2.3.2 – omit “the number of PCSO in the
parish” and insert “community policing in the area.”;
3.6.1 – omit ”Cann” and insert “Camm”; 3.6.7 – omit “Due
to the closure of Sleaford Market it was suggested that the stalls be hired/obtained
for future use by PC” and insert “regarding hire of stalls” after “situation”;
3.6.11 – omit “Horton” and insert “Morton”.
Chairman proposed signing of the minutes takes place after the break. As
it is hoped to get the notes out earlier, if there are any mistakes please
let the clerk know. If these seem reasonable they will be corrected, otherwise
they will be discussed at the next meeting. Cllr Westall proposed the signing
of the amended minutes, Cllr Finter seconded and all were in favour.
3.4 Clerks report - It was raised at the last meeting
that a local business directory should be set up to promote the village
centre shops, after checking the MACLA website a directory is already in
place. MACLA/PC must therefore advertise the fact and ensure it is up to
Cllr Finter reported a garden fence had been moved on a property on Shiregate,
I have contacted NKDC, Shirley Barlow has been to look at the fence in question,
but has not been able to speak with the owners. She has checked with the
legal department and no official request has been made. She has therefore
written to the owners on 27/03/06.
Cllr Mrs Honisett received a complaint about some bushes overhanging the
footpath on the corner of Princess Margaret Avenue and Prince’s Street,
this has been reported to County Council – Malcolm Greenfield, Ref
I attended a Doorstep Crime Seminar last week at Grantham, this was run
by LCC Trading Standards. It highlighted the problems of bogus callers,
deception selling and distraction burglaries, they mainly target the elderly
and vulnerable. I need to talk to PC Pond to establish if there is a problem
within the village. However one of the issues is that the majority of these
cases go undetected as the victims feel embarrassed and don’t want
to loose their independence, so never actually report the crime. LCC are
going to run workshops to combat this serious problem, MPC will need to
decide if they want to be involved.
3.5 Matters Outstanding
3.5.1 White Lining in Car Park – Councillor Westall
proposed acceptance of the quotation from Jointline Ltd, Councillor Finter
seconded it, and all were in favour. The Chairman is to meet with the
clerk and contractor on site, as the width of the bays needs to be checked.
3.5.2 Parish Dog Warden Services – Councillor
Mrs Honisett has written a piece for MACLA magazine, which should go
in the next issue. She is to arrange a meeting with the clerk, the Chairman
and the dog warden for the annual review.
ACTION: Cllr Mrs Honisett
3.5.3 Grit Bins – Ongoing.
3.5.4 Skateboard Park – Councillor Mrs Morrison
reported everything has gone quiet with the youths who want the skateboard
park. She has not been informed about the dates for hiring the mobile
equipment, and Councillor Chambers offered to help with finding the contact
person. ACTION: Cllr Mrs Morrison
3.5.5 Fayre & Feast – Councillor Mrs Parker
reported on the recent meeting of the working group. The theme will be “the
Swinging Sixties” and
it is hoped this will be able to involve everyone in the village. The start
will be at 2pm, for which an opener relevant to the sixties is needed, and
there will not be a parade along the High Street. Invited guests will meet
in the Star & Garter, where refreshments will be served at 4pm. If it is
not possible to hire Sleaford market stalls people will be asked to bring their
own. Stewards and help is badly needed from anybody. Councillor Bradwell’s
husband does the Health & Safety checks for Woodhall Spa Christmas market,
and she will get the packs of forms. Please let the working group have any
ACTION: Cllr Mrs Parker/Working Group
3.5.6 Fen Lane/Tanvats – Alan Brown, Lincolnshire County
Council (LCC) Highways, has still to meet with Brian Creasey. A letter has
been sent to all residents in the fen about the closure of the railway bridge
for repairs at the beginning of September.
3.5.7 Chance to Share and related issues – The Chairman
is trying to resolve the problems associated with the Chance to Share scheme.
As the existing playing field has a security problem, the PC suggested the
LCC should lease the Star & Garter field instead, which can be made secure.
HBS Property has registered the lease of the field with the Land Registry.
Before Christmas 2005 a meeting was held with Neville Posnett, and another
with him on January 10th 2006, when it appeared the problems were being solved,
and a draft Deed of Variation would be written. At a meeting held on March
20th 2006 at short notice, the situation had changed, and the PC were again
asked what was wanted, even though this had been sent in writing to HBS. It
has now been agreed to withdraw the offer of the Star & Garter field. Councillor
Mrs Bradwell stated lottery funding would not be available for building the
pavilion on the leased land. However, this whole business needs to be sorted
out, and the Chairman proposed that the PC should write to the LCC stating
its intention to build the pavilion and changing rooms, and to ask for their
formal agreement. Councillor Mrs Morrison seconded this proposal, and voting
was seven in favour, none against, and one abstention. Councillor Chambers
suggested Councillor Mrs Bradwell be kept informed, and this was agreed.
3.5.8 Village Hall management issues – Rates for hiring
the Village Hall have been raised. The hall needs to be self-supporting, but
the PC has offered to pay their insurance and would like a detailed budget
before the meeting on April 10th and to agree an agenda.
3.5.9 Village play parks - Councillor Finter has inspected
both play parks, and reports there is graffiti on equipment at both. The Chairman
suggested Councillor Finter should speak to EKM about sorting out the graffiti.
Street park part of the fence needs to be painted, and parts of the wooden
fence at the back of Shiregate play park are dilapidated. With regards to the
removal of the fence around the Shiregate play park North Kesteven District
Council (NKDC) will need to be consulted, and Councillor Chambers will approach
Michael Samson, NKDC solicitor, about this. Councillor Finter will obtain two
further quotations for removing the fence, and it was suggested that he asks
surrounding property owners how they feel about taking down the fence.
ACTION: Cllr Finter/ Working Group
3.5.10 New pavilion and changing rooms – Work is going
on with the Business Plan, and the Chairman is meeting with the architect to
discuss changes to the layout. ACTION: Chairman
3.5.11 Public Conveniences – this is ongoing.
ACTION: Cllr Westall
3.5.12 Swimming Pool Association – No progress to report
as no meeting took place. The Chairman proposed that Councillor Waddington
take the PC concerns to the Swimming Pool Association. He would like an urgent
report from them as to who is on their executive committee, and confirmation
of the opening of the pool for the coming season. This was seconded by Councillor
Finter, and the voting was seven in favour, none against and no recorded abstentions.
Councillor Waddington would not say who is on the committee, until after a
meeting on Saturday 1st April. Councillor Mrs Parker asked for the date of
this year’s Swimming Pool Association AGM.
3.5.13 Village car park gardens – original quote from Paul Scholey of £207
+ £50 per year maintenance, a further 2 quotes have been received from
Maltby’s £520 and C R Pierson £110 + yearly maintenance of £300.
Maltby’s seemed to have some very good ideas as to what could be done
with the area.
3.5.14 Remembrance Sunday – this is ongoing.
3.5.15 New notice board – this is still ongoing, Cllr Mrs Parker will
chase this up because, after it has rained, water falls onto posters when the
right hand door is opened. ACTION: Cllr Mrs Parker
3.5.16 Gate between Squash Court, Public Conveniences
and Village Hall – Ongoing.
3.5.17 Additional Seats – Cllr Mrs Webb reported that several wooden
slats need replacing – 2/3 slats on seat near Amelia’s, and one
slat on seat opposite Great Barrier Reef chip shop. The clerk to arrange for
someone to replace slats.
3.5.18 Litter Bins – Clerk to review situation.
3.5.19 Village Centre Developments – Agreed they would
have a display at Annual Parish Meeting however Chris Lewis Jones, artist,
will not be able to do anything until April. Peter Fender has written to Alan
Brown, LCC Highways, about changing road profile.
3.5.20 Consider Insurance issues relating to all PC assets – Ongoing.
ACTION: Cllr Ford
3.5.21 Pot holes Prince’s Street playing field car park – Cllr
Westall hopes to resolve this situation soon. ACTION: Cllr Westall
At this point the meeting was adjourned for tea, coffee and biscuits!
3.6 New Business
3.6.1 To consider arrangements for Annual Parish Meeting -
The Chairman has written to ask for Chief Superintendent Hill, as she
can talk specifically about village issues, but she has not confirmed the
date. Nick Jones may speak about the development of the village centre.
Councillor Mrs Morrison confirmed 26 village organisations wish to come,
and the Chairman would like to know what they are doing. The clerk is to
arrange the refreshments with John Andrews, which will be at the end of
the meeting. The Chairman will produce posters, and a report needs to be
prepared to hand out. This should include statements from the Chairman,
the RFO and the clerk.
3.6.2 To consider proposal for a local telephone
number for the PC/Clerk -
0845 number will cost £4.99 per month, after free connection. It is flexible
and secure, and the initial contract is for three months. This would be connected
to an answer phone. The Chairman proposed, seconded by Councillor Webb, and
all were favour.
3.6.3 To review details for PC/Clerk postal address and
internet/e-mail - The
postal address will be: MPC, PO Box 1055, Metheringham, LINCOLN, LN4 3WW and
email address: firstname.lastname@example.org. A web page will give contact details.
The clerk will collect the mail from the PO Box situated at Metheringham Post
3.7.1 To note general correspondence – duly noted.
3.7.2 To consider correspondence requiring action by the Council
a) Metheringham cemetery, letter received from St Wilfrid’s requesting
a donation of £250.00 towards cost of the cemetery being kept in good
order. This is to be discussed at the next meeting.
b) Calor village of the year – Best kept village and small town competition – do
not wish to take part.
c) North Kesteven local strategic partnership,
community partnership event 3rd April @ 10.00am @ Whisby Natural World delegates
d) LCC – Parish Paths Partnership agreement – do MPC want to
rejoin this? - David Honisett has been given the paperwork to action.
e) from Victim Support Lincolnshire a request for MPC to make a donation – it
was decided no donation, would be given on this occasion.
f) from NKDC Electoral Services about Parish Council vacancy. It was
proposed by Councillor Webb, seconded by Councillor Mrs Parker that the
due process as outlined in the letter should be gone through. Eight in
favour, one against, and no abstentions.
g) from WI President, concerning members not wishing to continue looking after
the spring garden. The clerk is to write back noting their wishes, and thanking
them for the tremendous effort involved in looking after the spring garden.
Councillor Waddington suggested the person looking after the car park garden
could also do the spring, and this is to go on next meeting’s agenda.
h) from 24 Saxon Close – the clerk is to write back saying the PC is
aware of the problem and is doing everything possible to address the issue.
i) from Metheringham Village Hall Management Committee seeking a representative
from PC – Councillor Mrs Morrison agreed to continue.
j) from Metheringham Bowls Club with a request for a donation – this
is to go on next month’s agenda.
To note a report from the planning committee:–
Ref: N/39/0144/06 – Proposal: First floor rear extension at 33 Dunston
Road, Metheringham. The following comment was made: “Whilst we have
no objections to this application, we would like to comment on the fact
that there is to be an en-suite toilet, which could add to the foul water
problems in Metheringham. The proposed first floor extension will highlight
the fact that this house does not fit in with the surrounding properties,
which are all single storey.”
Ref: N/39/0168/06 – Proposal: Erection of single storey rear extension
at 13 Newton Close, Metheringham. The following comment was made: “Whilst
we have no objections to this application, we would like to comment on the
fact that there is to be a new toilet and shower room, which could add to
the foul water problems in Metheringham.”
Ref: N/39/0169/06 – Proposal: Creation of rear dormer extension for
loft conversion at 39 Sleaford Road, Metheringham. The following comment
was made: “Whilst we have no objections to this application, we would
like to comment on the fact that there is to be a new toilet and shower
room, which could add to the foul water problems in Metheringham. The proposed
roof space extension creates an imbalance in the symmetry of the building,
causing it to look strangely lopsided from the front.”
Ref: N/39/0177/06 – Proposal: Erection of conservatory at Highfield
House, Princess Margaret Avenue, Metheringham. There were no comments or
objections to this proposal.
PLANNING APPLICATION DECISIONS
Ref: N/39/1597/05 – Planning permission has been given for the erection
of single storey extension at 19 Londesborough Way, Metheringham.
Ref: N/39/1552/05 – Planning permission has been refused for the erection
of a bungalow and garage at Plot 2, Field Farm, Metheringham.
The Planning Appeal by Mr. T. Rhodes, White House Farm, Metheringham
Fen Lane has been dismissed.
We need to make a decision this evening on two further applications.
Ref: CA/0344 – Proposal: Demolition of shop unit at 31b High Street,
Metheringham. Decision – no comments or objections.
Ref: N/39/0304/06 – Proposal: Erection of rear conservatory at 2 Chestnut
Close, Metheringham. Decision – no comments or objections.
The Planning Committee meets next on Wednesday 12th April 2006 at 7.30pm
in the Church Hall.
3.9 Financial matters
3.9.1 To consider accounts for payment
Lloyds Bank charges 25.00
ABB Ltd Street Lighting Repairs 908.51
Village Hall Hire 42.38
Anglian Water 105.94
NKDC Dog Bin Emptying 510.00
St Wilfrids 6.50
H Morrison 16.00
Village Caretaker 172.80
Public Toilet Caretaker 132.00
Clerk Salary + Expenses 619.45
Parish Dog Warden Services 265.42
NKDC Ins. Toilets 41.01
RFO Expenses 16.12
Inland Revenue 86.40
Pavilion Cleaner 51.00
Councillor Westall proposed payment of accounts, Councillor Mrs Morrison seconded
and all were in favour.
3.9.2 To receive a report from the RFO on the PC finances – supporting
statement to be looked at for next meeting.
3.10 Any Other Business
3.10.1 Councillor Ford – need to review village caretaker’s
salary. This is in hand.
3.10.2 Councillor Ford – pavilion caretaker has resigned and
moved. JMC clerk has got someone on temporary basis, and the Chairman would
like Councillor Ford to call a meeting of the JMC.
ACTION: Cllr Ford
3.10.3 Councillor Ford – Prince’s Street car park barrier damaged.
3.10.4 Councillor Webb has booked Village Hall for PC meetings for next 12
months, except 30th May.
3.10.5 Councillor Mrs Morrison brought up the subject of the
allotments, and Councillor Mrs Honisett will continue to progress this.
3.10.6 Councillor Finter reported that weed killer sprayed around village has
left unsightly orange grass.
3.10.7 Councillor Mrs Honisett reported that Mr Blackburne, Park Crescent,
is unhappy about shredded tree particles, as these are attracting youths to
throw them around. The clerk is to contact NKDC. ACTION:
3.10.8 The Chairman reported that Info-Links is looking at the possibility
for PC to have an access point, one day a week and one Saturday per month.
He is waiting for feedback.
3.10.9 The Clerk suggested the PC needs a Mission/Vision Statement.
3.10.10 The Clerk would like to have a PC logo. The primary school children
could be asked for suggestions for exhibition at the Annual Parish Meeting.
3.10.11 If any working group wants to spend money, you must inform the clerk,
so it can go on the agenda.
3.11 Date and venue of next meeting - Because both the Chairman and the
Vice Chairman will be absent on 25th April, the date of the next meeting
is changed to Tuesday 2nd May 2006 in the Village Hall.
The meeting closed at 11.05pm