Minutes of the Parish Council Meeting held in the
1. Introduction and welcome by the Chairman. Copies of the agenda were available for members of the public.
2. OPEN FORUM
2.1 Police Report. In the absence of any Police Officers, Councillor Mrs.
Routledge read the report from P.C. Julie Kelly. In January there were
3 thefts, and 9 reports of damage; in February there was one theft from
a garden shed and 8 reports of damage; to date in March there have been
3 thefts and 4 reports of damage. One young man has been accused of most
of the damage, with 2 accomplices, and the parents are supporting the police.
There have been 2 assaults, one between schoolboys and the other a pub
brawl. The Parish Council (PC) has been urged to write to Inspector Pash
(sic) or to the Chief Constable about the lack of police presence in the
village. Louise White is hoping to be the Community Officer. Members are
also urged to phone and complain if they know of any problems.
2.2 To the query from a member of the public about malicious damage to daffodils in Lincoln Road, he was informed this has been reported to the police.
3. COUNCIL MEETING
3.1 Apologies for absence:
3.2 To receive declarations of interest: None
3.3. Minutes of the meeting held on 22nd February 2005
3.4 Matters arising not on the agenda:
3.5 Matters outstanding:
3.5.1 Lack of police presence – as the PC has not registered its
concern at the lack of police presence, it must now be followed up.
3.5.2 Street lighting – this has been done as agreed. It was decided not to look for further sites, but to wait for specific queries.
3.5.3 Floodlighting at the War Memorial – Councillor Mrs. Parker
reported this is still progressing.
3.5.4 Litter bins – no action had been taken, and this item is outstanding.
3.5.5 Skateboard Park – Councillor Harrison had nothing to report,
as he has not been able to resurrect the skateboard committee, but he will
keep trying. It has been suggested the best place for the park would be
near the school fence, as this is fairly public.
3.5.6 Fayre and Feast – plans for this are progressing.
3.5.7 New seat in Lincoln Road – still outstanding as no action
has yet been taken.
3.5.8 Children’s Playground equipment – the Chairman had a
site meeting with EKN, Horncastle. They will be getting back with a quote
to repair the broken equipment, which includes worn seats and chains on
the swings and damage by burning to the rope bridge. A decision about what
to do will be taken once the quotation has been received.
3.5.9 Fen Lane/Tanvats – because of the problem of the turning area
at Tanvats the Chairman has written formally to Mr. Brian Creasey.
3.5.10 Chance to Share and related issues – the Chairman has received
a letter from HBS confirming ownership of various bits of land. They say
the PC should be paying LCC 30% of monies earned by lettings, to cover
heating, lighting and cleaning. HBS has been asked if there is an agreement
stating this. Councillor Ford produced figures to show this money has been
paid in several years, but the question remained as to why the PC had been
asked to pay extra for cleaning the pavilion on several occasions. Councillor
Chambers reported that from 1st April 2005 Mr. Neville Posnett will be
in charge of the “Chance to Share” management, with HBS doing
the technical work. As the Chairman is concerned about all the different
agreements, Councillor Mrs. Bradwell suggested Mr. Posnett be invited to
a meeting to discuss these issues.
3.5.11 Dog fouling – the Chairman and Vice Chairman met with the dog warden and the contract has been renewed.
3.5.12 Outside light on pavilion – Councillor Duggins has heard
nothing from his first contact, and is making other enquiries for a quotation.
3.5.13 Public Notice board – the Parish notice board, recently removed
for repairs, will be put back within the next 2 weeks, plus the new notice
board at the Post Office and the Village Hall car park sign. It was confirmed
the Vice Chairman and Councillor Mrs. Routledge will hold keys for the
new board at the Post Office
3.5.14 Tree problems on Lincoln Road – Councillor Chambers reported
that LCC officers have looked and are not taking any further action, as
they feel the situation is not bad enough to do so. Councillor Mrs. Bradwell
will contact LCC Highways to inform them the PC is not happy about this.
She will also mention that no work has been carried out in Fen Lane.
3.5.15 Drury Street and gritting of bus routes – Councillor Mrs. Bradwell had been in touch with LCC Highways, who feel it would be difficult to get a gritting lorry down Drury Street because of parked cars. It was suggested a grit box could be provided by the LCC, but this might be a further target for vandalism.
3.5.16 Village Hall management issues – an informal and useful meeting
had been held with the Management chairman and secretary, and another meeting
needs to be held as the Chairman has received information from the Charity
3.5.17 Grant for Village Hall Car Park – this has now been lost, because the clerk did not apply for it within the time frame.
3.5.18 Shiregate Play Park – Heidi Ryder, the Anti-Social Behaviour Officer, has written, suggesting the best option would be to move the play equipment into the centre of the grass area. A solution is needed as the residents have been complaining, and there is the high cost of security. The NKDC solicitor says it cannot be moved because an agreement has been signed, but he is also saying too much precept money is being spent on the security. P.C. Reville suggests the play park is locked up permanently during the winter, to save money. It was generally felt the equipment would be better sited in the open area of grass, with a low fence surrounding it. Nobody seemed sure as to who had agreed to site the play park where it is now.
It was agreed the Chairman will write to the NKDC solicitor, with a copy
of the Anti-Social Behaviour Officer’s report, and ask for a meeting.
3.5.19 Village Car Park landscaping – although Councillor Mrs. Parker
has been unable to obtain a work specification from the clerk, she is getting
information from other sources.
3.5.20 New pavilion and changing rooms – the plans for this have
been approved, and the Chairman is trying to get a meeting with MACLA about
funding. Councillor Waddington, on being asked why he had gone public on
his disagreement with the plans, said he had a right to voice his objection
in the press. However the Chairman feels he should have supported the motion
of the majority, as in a democracy one must abide by such a decision. The
Swimming Pool Association (SPA) had been represented at the MACLA meetings
and at the site meetings, and they had been in agreement with the plans
then. The Chairman wants to move this project on, and because there are
approved plans in place for the disabled toilet and changing facilities,
the swimming pool do not need to provide temporary facilities. The Chairman
proposed to have another meeting with the SPA to help clear up matters.
3.5.21 Village Cross – no progress on this outstanding issue. It
was suggested money for this should be used instead for the pavilion.
3.5.22 Annual Parish Meeting – Heidi Ryder, NKDC, will talk about
the Anti-Social Behaviour team on Tuesday 17th May, and Anglian Water will
also be represented. Councillor Duggins feels the Scouts may be in a position
to take out flyers.
3.6 New business: no additional business
3.7 Sub committees: no further reports from the sub committees.
Councillor Mrs. Parker proposed the sub committees be replaced by working groups with nominated leaders and additional members when required, and all were in favour. The working groups can make recommendations, and the whole PC takes responsibility. “Task and finish” is the new catchphrase of NKDC.
3.8.1 To note general correspondence – duly noted
3.9.1 To consider planning applications –
b) N/39/0330/05 Erection of single storey extension to the rear of Field Farm Lane SUPPORT
c) N/39/0226/05 Erection of side extension, Dunston Road
d) N/39/0117/05 Erection of porch, Lincoln Road
e) N/39/0220/05 Erection of dwelling (renewal), former telephone exchange, Princes Street SUPPORT
3.9.2 To consider a proposal for a planning committee meeting on a separate
3.10 Financial matters:
3.10.1 To consider accounts for payment:
It was agreed to withhold payment of the account from F.Steadman & Sons
3.11 Reports from representatives on outside bodies:
3.11.1 To receive a report from the County Councillor – nothing
3.12 Any other business
3.12.1 The Public Convenience caretaker reported the blockage of one of
the ladies’ toilets has not been rectified. The Vice Chairman asked
to arrange for this to be sorted out.
3.12.3 As the minutes of PC meetings are available in InfoLincs, it was
agreed that notices of forthcoming PC meetings can also be displayed there.
It was also agreed that copies of the minutes should be removed when 12
3.12.4 Councillor Westall apologised for his late arrival at this meeting.
3.12.5 As one of the village residents, Mrs. Marshall, will be 105 years
old on 31st March 2005, it was agreed that the Chairman will send her a
letter of congratulations.
3.13 Date and venue of next meeting: Tuesday 26th April 2005 in the Village
web design (c) the weaver 2001-2007