Metheringham Parish Council Minutes

Parish Council

Minutes of the Parish Council Meeting held in the
Village Hall at 7.30pm on Tuesday 14th December 2004

PRESENT: Councillors Dr M J Allen Chairman
    Mrs J Honisett Vice Chairman
    Mrs R Creasey  
    J L Duggins  
    P D Ford  
    R P Harrison  
    A M Waddington  
    Mrs A. F. Webb  
G V Westall
Clerk M Credland
    J C Rose District Council
  Police Sgt Fluck  
    WPC Nixon  
1. APOLOGIES: Councillors Mrs H H B Routledge  
    Mrs R Parker  
    Mrs P Bradwell County Council
    G W Chambers District Council

2. MINUTES:
It was AGREED that under Item 15 Councillor Ford and not the Vice Chairman requested the Village Hall external lighting be looked into. It was also accepted that the In Committee item should read as soon as possible and not 1st April 2005. The Minutes of the last Meeting were then signed by the Chairman as being a true record.

3. POLICE REPORT:
It was reported that thefts and damage to property had occurred in the village recently and investigations were being carried out. Councillor Duggins questioned whether external lighting at the Village Hall would possibly encourage youngsters to congregate. He was advised to contact the Police Crime Reduction Department. WPC Nixon advised the Chairman that no serious problems had occurred recently on Shiregate Play Park.

4. MATTERS ARISING FROM THE MINUTES:
a) Street Lighting:
Quotations still awaited. ACTION: ScSL
b) Floodlighting at the War Memorial: No report presented. ACTION: ScWMOS
c) Litter Bins:
It was reported that Lincolnshire County Council had agreed for litter bins to be fixed to the new bus stop signs and the matter was now being progressed. ACTION: Clerk
d) Railway Station Car Park:
It was reported that the HSE had been contacted regarding the poor condition of the car park.
e) Leylandii Trees in Park Crescent:
The Sub-committee presented a report showing that a majority of residents in Park Crescent/Pullman Close area wish for the trees to remain but topped. The report to be sent to North Kesteven District Council. ACTION: Clerk
f) Chance to Share Land:
The Chairman reported that a number of issues needed to be addressed, particularly concerning the gates, which will be discussed at the next JMC Meeting. ACTION: JMC
g) Skate Board Park:
Councillor Harrison reported that youngsters was still enthusiastic over establishing a skate board park and would be pleased for any suitable site. Councillor Harrison to pursue the matter. ACTION: Councillor Harrison
h) Metheringham Fayre and Feast:
Following a Sub-committee Meeting it was AGREED to adopt a theme connected with the 200th Anniversary of the Battle of Trafalgar for this year's event, to be held on Saturday 22nd October. The Sub-committee to meet again in the New Year to discuss the event further. ACTION: ScFF
i) Station Road Hedge:
The Vice Chairman reported that the District Council had been requested to complete the trimming of the hedge. It was also reported that the District Council had been asked to repair a section of damaged post and rail fencing along Station Road. ACTION: Vice Chair
j) New Seat in Lincoln Road:
Following previous discussions a recommendation was presented to locate the new site adjacent to 71 Lincoln Road. After due consideration it was AGREED that the Sub-committee should look into the matter again and seek the views of adjacent residents.
On the matter of a potentially dangerous metal spike adjacent to 44 Lincoln Road it was AGREED to report the matter to Lincolnshire County Council. ACTION: ScHF and Clerk
k) Fen Road Railway Bridge:
It was reported that the overgrown embankments had been cut back.
l) Playing Fields:
Councillor Ford reported that sand had now been purchased and spread over the area of the Playing Fields damaged by the fairground.
m) Children's Playground:
Councillor Duggins presented a report showing that the Children's Playground complied with the Disabled Discrimination Act. On the question of repairing the rope bridge, which had been vandalised, it was AGREED for the Sub-committee to make arrangements for its repair or replacement. ACTION: ScCP
n) Street Numbering on Townsend Way:
Following discussion at the last Meeting the Clerk reported that North Kesteven District Council were unable to allocate whole numbers to new additional properties on Townsend Way because the developer had amended the layout and was reluctant to alter the existing postal addresses.
o) New Cemetery Fencing:
Following a decision at the last Meeting it was AGREED to write back formally to the Parochial Church Council over the proposed donation towards the cost of new fencing. ACTION: Clerk
p) Sports Pavilion and Changing Rooms:
It was reported that a planning application was being prepared for submission. ACTION: Clerk
q) Zebra Crossing:
Following discussion at the last Meeting it was reported that the Lincolnshire County Council had been asked to look into the possibility of finishing the belisha beacons with an illuminous markings.

5. OPEN FORUM:
No matters were raised for discussion.

6. SUB-COMMITTEE REPORTS:
a) Forward Planning:
It was reported hat Councillor Ford had been appointed financial officer in a honorary position and the change over was in progress. ACTION: ScFP and Clerk

7. CORRESPONDENCE:
a) Letter from Lincolnshire County Council enclosing details of their Saturday Supplementary Service over Christmas and New Year.
b) Letter from Lincolnshire County Council advising that the closure of Dunston Road for footway repairs has been extended to 26th November 2004.
c) Letter from North Kesteven District Council requesting details on all dog fouling Bylaw Notices fixed to British Telecom poles which had, apparently, been put up by the District Council without permission.
The District Council had been asked to remove them with immediate effect. The District Council to be advised that the Parish Council do not hold such records and express disdain to British Telcom's action.
d) Letter from North Kesteven District Council enclosing details on their Stock Options Appraisal for Council house tenants.
e) Letter from North Kesteven District Council enclosing a Draft of their Housing Anti-Social Behaviour Policy.
f1) Letter from North Kesteven District Council enclosing details on the Electoral Review of Wards where it is proposed to increase the size of the Council from 40 to 42 Members.
f2) Letter from Mr and Mrs Smith, Tanvats, expressing concern over the amount of recent development in the hamlet and highways problems.
A site meeting to be arranged with Chair, Clerk and Lincolnshire County Council.ACTION: Clerk
g) Letter from Lincolnshire Police acknowledging the Parish Council thanks for policing the Fayre and Feast.
h) Letter from Councillor Rose thanking the Parish Council for their hospitality at the Fayre and Feast.
i) Letter from Chairman of Lincolnshire County Council thanking the Parish Council for their hospitality at the Fayre and Feast.
j) Letter from Sleaford and District Citizens Advice Bureau seeking donations for 2005-2006. Following discussion it was AGREED that the Parish Council are unable to make such a donation.
k) Letter from Page Nelson enclosing a copy of application for granting a Full Justices On Licence at The Kitchen, Sleaford Road, Nocton Heath for Mr and Mrs Mather.
1) Letter from Sills and Betteridge enclosing a copy of application for transfer of Justices Off Licence at Lincoln Co-operative Limited, High Street.
m) Correspondence and copies of correspondence from Lincolnshire County Council, School Headmaster, Douglas Hogg MP and Lincolnshire Road Safety Partnership (LRSP) relating to highway safety in Prince's Street and parking problems outside the school entrance gates. After lengthy discussion, where a suggestion for introducing school crossing patrols near the Village Cross was put forward and agreement in principle to support a proposed safety zone, it was AGREED for Councillor
Duggins to arrange a meeting with the Chairman, Clerk,School Governors and Headmaster and LRSP. The Chairman AGREED to respond to Douglas Hogg MP letters. ACTION: Councillor Duggins and Chairman

8. SHIREGATE PLAY PARK:
Following previous discussion a letter of reply had been received from the Anti Social Behaviour Officer at North Kesteven District Council recommending that the Play Park should be relocated in a more exposed location in an attempt to reduce vandalism and rowdyism. After due consideration it was AGREED to arrange an informal meeting with the District Council to consider possible options. It was AGREED that the Play Park should be kept locked over the Christmas/New Year period. ACTION: Chairman and Clerk

9. NEW VILLAGE CROSS:
Following previous discussions it was AGREED that any decisions regarding the Village Cross should be made by the Parish Council and parishioners. A meeting to be arranged with the Chairman, Clerk and artsNK to discuss the project further. ACTION: Chairman and Clerk

10. PLANNING:
The following applications were considered;
39/1658/04 Extensions to Caroline Road for Mrs C Hargraves SUPPORT APPLICATION
39/1672/04 Change of use of industrial building to martial arts at Station Yard for Mr T Miah SUPPORT APPLICATION

11. ACCOUNTS:
It was PROPOSED by Councillor Duggins SECONDED by Councillor Westall that the following accounts be passed and paid

NKDC planning Fee for New Pavilion £660.00
Public Conveniences Caretaker's salary 175.00
Village Caretaker Salary 248.82
Clerk's salary and 75% telephone account 394.05
Inland Revenue Tax and Nl 198.81
Parish Dog Warden Services 303.32
ARMs Personnel Shiregate Play Park security 744.00
Pitney Bowes printing charges 47.62
Metheringham Village Hall Hire of Room 67.38
Metheringham DIY Centre Sand for Playing Fields 120.00
Shaw and Sons Ltd New ledger 57.46
MP Garrick Installation of new seats and bins and wall repairs 757.87
Service team Limited Playing Fields Maintenance 32.72
NKDC Market stalls for Feast 254.39
Inland Revenue Tax 150.64
Serviceteam Limited Playing Fields Maintenance 65.44
Powergen Public conveniences and War Memorial light 151.23
ABB limited street light repairs 368.78
Serviceteam Limited Playing Fields Maintenance 32.72
ARMs Personnel Shiregate Play Park security 720.00

CARRIED

12. DISTRICT AND COUNTY COUNCIL REPORTS:
No matters were raised for discussion.

13. ANY OTHER BUSINESS:
a) The Chairman reported that the school had arranged for building work to be carried out in the toilets and changing rooms without informing Metheringham Football Club. Consequently, the Football Club had to clean-up rubble and lost the use of the facilities for two weeks. Matter to be raised at the next JMC Meeting. ACTION: JMC
b) Councillor Ford expressed his concerns over the new play area created by the school, which he considered to be a health and safety hazard. His comments were duly noted.
c) From a report by Councillor Ford over a damaged height restriction bar to the Prince's Street car park it was AGREED to make arrangements for carrying out repairs. ACTION: Clerk
d) From a report by Councillor Ford over dog fouling in the Playing Fields it was AGREED to ask Parish Dog Warden Services to investigate. ACTION: Vice Chairman
e) The Vice Chairman reported that Parish Dog Warden Services are to implement an increase in their charges and offered a new contract. Following a general discussion it was considered that problems of
dog fouling was increasing and that the service given was unsatisfactory. Parish Dog Warden Services to be advised accordingly. ACTION: Chairman and Vice Chairman
f) From concerns expressed by Councillor Ford it was AGREED for Councillor Duggins to ask the school to consider providing an outside light to illuminate the new entrance gates to the Playing Fields. ACTION: Councillor Duggins
g) From a report by Councillor Ford over youngsters throwing sand over parked vehicles in Hall Yard it was AGREED for him to deal with the matter. ACTION: Councillor Ford
h) From a report by Councillor Mrs Webb it was AGREED to arrange a meeting vaAi Lincolnshire County Council to look into the question of potential safety hazards created by large delivery vehicles to the shops on Caroline Road. ACTION: Clerk
i) Councillor Mrs Webb reported on a meeting she had attended with Anglian Water and North Kesteven District Council where it had been accepted that there are foul water drainage problems in the village. After lengthy discussion it was AGREED to ask North Kesteven District Council to implement an embargo on all future planning applications until after the situation improves. ACTION: Clerk
j) From a report by the Vice Chairman it was AGREED for Councillor Westall to look into a problem with locking/unlocking the new Parish Notice Board.
k) From a report by the Vice Chairman it was AGREED to arrange for roof tiles to be replaced at the public conveniences.
ACTION: Clerk
I) The Vice Chairman was advised that the Sub-committee were pursuing the provision of a public notice board adjacent to Lincoln Co-op. ACTION: ScWMOS

14. DATE AND TIME OF NEXT MEETING:
In the Village Hall at 7.30pm on Tuesday 25th January 2005.

The Meeting closed at 10.08pm

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