Councillors Dr. M.J. Allen Chairman
Mrs. J. Honisett Vice Chairman (and Acting Clerk)
Mrs. R. Creasey
Mrs. H. Morrison
Mrs. A.F. Webb
Mrs. P. Bradwell County Council
J.C. Rose District Council
1. Welcome by the Chairman. Copies of the agenda were available
for members of the public.
2. OPEN FORUM
2.1 Police report. In the absence of any Police Officers Councillor
Mrs. Morrison reported on the six incidents in the past month. These
included damage to a bungalow at Martin Moor; an arson attack on
fence in Roman Close; two youths trying to con money; shed burgled
at the back of Mowgli's restaurant; damage to Dr. Fearnley's window;
and theft of diesel at Martin Moor. Because a CCTV camera at Shiregate
play park cannot be linked with either Sleaford or Lincoln, it could
be done digitally, but this would be expensive and not necessarily
a good quality.
Councillor Duggins reported on a Neighbourhood Watch meeting he had been to,
with stickers for members to take. He also had information for elderly people
when they have uninvited callers. There is a meeting planned on the 8th September
to which Parish Councillors can go.
2.2 Three young parishioners stated they would like to have a skateboard
park which might help to stop youngsters hanging around the Co-op.
Unfortunately they lost the petition they had. They had used the
mobile skateboard equipment and intend doing so again on Friday 2nd
September. The Chairman suggested they need to organise a group,
to set up a committee and raise funds of their own. The Parish Council
is still looking at the possibility of the mobile equipment, but
it is keen to find out what the youngsters want themselves. There
are concerns about where it will be located, especially if it is
on the playing field. There would also need to be special disclaimers
about liability, set out on notices. Councillor Mrs. Morrison has
been in touch with the Rural Fizz Fund, and Councillor Ford mentioned
the Funding Fair at Washingborough. The Chairman suggested the young
people need to organise themselves, with the help of parents, into
a group, which will have the backing of the Parish Council and then
they could become part of MACLA. Councillor Ford suggested something
could be put in the MACLA magazine. The Chairman congratulated the
three young people on making the approach to the Parish Council.
3. COUNCIL MEETING
3.1 Apologies for absence
Councillor G.W. Chambers
Councillor Mrs. R. Parker
3.2 To receive declarations of interest
Personal interest from Councillor Waddington under items 3.5.9 and 3.5.11;
Councillor Ford under items 3.5.9. and 3.7;
Councillor Mrs. Creasey under
and Councillor Mrs. Morrison under item 3.5.9.
3.3 Minutes of the meeting held on 26th July 2005
The Chairman signed the minutes as being a correct record.
3.4 Matters arising not on the agenda
Councillor Mrs. Routledge is to be known as Mrs. Morrison.
3.5 Matters outstanding
3.5.1 Police Meeting - Councillor Morrison has a list of local Police Forums,
and it was also suggested the Chief Constable could be invited to a Parish
Council meeting, rather than an open meeting on a different evening which
might attract only a few people. ACTION Cllr Mrs Morrison
3.5.2 Skateboard Park - thanks were expressed to Councillor Waddington for
his report, and also to Councillor Mrs. Morrison for organising the mobile
ACTION Cllr Mrs Morrison
3.5.3 Fayre and Feast - to date it would appear only 24 stalls have been applied
for. The insurance is costing £183.75 for this event but next year it
will be absorbed into the general insurance for the Parish Council.
ACTION Cllr Mrs Parker/Working Group
3.5.4 Fen Lane/Tanvats - the Chairman has made no further
progress. ACTION Chairman
3.5.5 Chance to Share and related issues - the Chairman and
Councillor Mrs. Honisett have had a meeting with Mr. Posnett and HBS when various
issues relating to the Chance to Share scheme and playing fields were discussed.
HBS have taken away a certain number of action items for their legal department.
3.5.6 Outside light on pavilion - building work has started
at the school, and Councillor Duggins hopes to get a light put up to shine
towards the gate into the field.
ACTION Cllr Duggins
3.5.7 Village Hall management issues - still outstanding.
The Chairman has not heard from the Management Committee recently, but finance
still needs to be discussed. In the meantime the floors have been re-varnished
and look very good.
3.5.8 Shiregate play park - the "diary" form will
be given out to all householders backing onto the play park, for them to formally
record incidents over one month. This should help in deciding if the equipment
needs to be moved. Perhaps taking down the fence will improve the situation.
3.5.9 New pavilion and changing rooms - a letter has been
sent to Clive Wickes Associates, and their formal letter of engagement is being
awaited. The Chairman is now holding regular meetings with MACLA to get the
business plan sorted out.
3.5.10 Public conveniences - Councillor Mrs. Honisett reported the problems
with the various disabled toilets have been resolved, and are in working order.
As a complaint had been received from Brylaine (bus company) stating that under
the terms under which they operate, Metheringham has been deemed a terminus
by Lincolnshire County County (LCC) and therefore toilet facilities should
be available, Councillor Mrs. Bradwell agreed to make enquiries, as LCC might
agree to make some financial contribution towards the upkeep of the public
conveniences. ACTION Cllrs Mrs Bradwell/ Mrs Honisett
3.5.11 Swimming Pool Association - the Chairman had received
a long email from Mrs. Linda Sisley, in which several problems were brought
up, including the ceiling of the boys' changing room being black with mould.
Whilst it had previously been agreed to accept the quotation from Mr. Massingham,
Councillor Duggins suggested asking the builders at the school to give a quote
for the work to be done to the roof. The Chairman will have a meeting with
the Swimming Pool Association, as the roof work needs to be moved forward.
ACTION Chairman/Cllr Duggins
3.5.12 Access to playing field - much discussion took place about the need
or otherwise for emergency vehicles to access the playing field. There are
two barriers to the playing field - one is a bar from the road to the car park,
and the other is a chain from the car park to the playing field.
3.5.13 Trees in Park Crescent - the members were not happy
to learn that North Kesteven District Council's (NKDC) tree officer is proposing
to remove 7 trees from this area, and the Acting Clerk has been asked to ascertain
if this is strictly necessary.
ACTION Cllr Mrs Honisett
3.5.14 Village car park gardens - as no further progress has
been made, this needs to be looked at again.
ACTION Cllr Mrs Honisett
3.5.15 Pavement north side of Lincoln Road - Councillor Mrs. Honisett has received
a reply to her letter of request, and the situation will be assessed as to
its urgency or otherwise.
3.5.16 LCC draft statement of Community Involvement in
Planning - this has
been commented on by the Chairman and Vice Chairman.
3.5.17 NKDC Parish surveying - this has been completed and returned.
3.5.18 Overhead barrier at playing field car park - this was
covered in the discussion at item 3.5.12
3.6 Reports from representatives on outside bodies
3.6.1 To receive a report from the County Councillor -
LCC had turned down the request for highway lighting along Lincoln
Road, but Councillor Mrs. Bradwell feels this is not good enough
and told them so. She is still waiting for a reply from Stuart Christie,
and has suggested a few are done each year as money becomes available.
It was pointed out that there is a requirement for highway lighting
on stretches of road with a 30mph speed limit. ACTION Cllr Mrs Bradwell
3.6.2 To receive a report from the District
Councillor - nothing to report.
3.6.3 To receive reports from representatives
on other outside bodies - from
the Playing Field body, Councillor Ford asked for permission to cut the hedges
before winter. This was seconded by Councillor Duggins, and all were in favour,
with an upper financial limit of £200. If it is going to cost more the
PC needs to be asked again.
3.7 New business:
To consider a report from the Football Club regarding barbed wire on fence
adjacent to playing field, and access to adjoining land - the problem has
arisen where barbed wire has been attached on top of a fence erected by the
PC. It was suggested that help is sought from various sources as to the legality
or otherwise of the barbed wire, and the Chairman feels Mr. Renfrew should
be asked to remove the barbed wire, especially as it has been attached to
the PC fence. There is also a problem with the gate in the security fence
having been locked, and the Football Club do not have a key. Much discussion
took place on whether a right of way exists over this land.
3.8.1 To note general correspondence - duly noted
3.8.2 To consider correspondence requiring action
by the Council -
a) from NKDC on supply of Register of Electors copies - the Acting Clerk will
complete the form for the requested number
b) from the Community Council of Lincolnshire with details of their AGM on
29th September at Washingborough. Councillor Duggins suggested the Village
Hall Management Committee might be interested in attending.
c) from LCC with a copy of the Provisional 2nd Local Transport Plan and an
invitation for comments from the PC by 7th October 2005.
d) from NKDC concerning a Tree Preservation Order - the Acting Clerk is to
respond with the PC observations.
e) from Greater Lincoln Partnership advertising their Business Advice Fair
on 13th September 2005.
f) from NKDC concerning the Statement of Community Involvement Second Stage
Consultation. There are 2 presentation events to which two representatives
g) from NKDC concerning the Parish Council vacancy. As no election has been
requested, the PC has permission to co- opt a new member.
To note a report from the Planning Committee:
There were no planning applications to discuss at the meeting on the 10th August
PLANNING APPLICATION DECISIONS
Planning permission has been granted for:
1. Construction of extensions to existing school at Metheringham County Primary
School, Prince's Street, Metheringham.
2. A two storey side extension to 65 Paddock Lane, Metheringham
3. Change of use plus alterations to front of children's nursery at 45 Sleaford
4. Extension to dwelling at 16 Roman Close, Metheringham
The Planning Committee meets next on Wednesday 14th September 2005 at 7.30pm
in the Church Hall.
Two further applications need attention before the next Planning
Committee meeting. These are:
Ref: N/39/1049/05 - Proposal: Erection of single storey rear extension at 5
Viking Way, Metheringham. After looking at the plans, it was agreed there were
Ref: N/39/1109/05 - Proposal: Change of use from flower shop to cafe with retail
sales goods at 26 Fen Road, Metheringham. It was agreed there were no objections,
but the concern of the neighbour should be made, and that is the disposal of
waste food, which could cause a health hazard if not done properly.
The Chairman asked Councillor Rose about a planning matter in the Fen area,
and queried the wording of the planning application refusal. Councillor Rose
said some matters do not come to the full Planning Committee, and the applicant
has the right to appeal against a refusal.
3.10 Financial matters:
3.10.1 To consider accounts for payment
Village caretaker £264.50
Parish Dog Warden services £257.83
Acting clerk's expenses £26.28
Inland Revenue/NI £72.00
St.Wilfrid's Church £6.00
Powergen (war memorial lighting) £19.43
Powergen (street lighting) £2,322.95
Powergen (public toilets) £144.53
Greenvale Tree Services £250.00
Public toilets caretaker £99.00
Darwood builders £35.25
Village Hall Management Committee £33.38
Councillor Mrs. Creasey proposed and Councillor Mrs. Webb seconded that the
accounts should be paid, and all were in favour. The Chairman complimented
the Responsible Finance Officer (RFO) on all his work. It was proposed by the
Chairman and seconded by Councillor Mrs. Creasey that all accounts and requests
for payment should be made on the Friday preceding the monthly Parish Council
meeting, and any not done so should be held over to the next month. All were
3.10.2 The RFO feels there should be a separate account for the Fayre and Feast
money. The Chairman agreed to consider this matter for the future.
3.11 Any other business
3.11.1 The Chairman would like Remembrance Sunday to be given the respect it
should have. Councillor Westall agreed to contact the bugler, and Councillor
Duggins agreed to organise the poppy wreath for the War Memorial and the
smaller ones for the War Graves. The Acting Clerk is to write to the Police
asking for the road to be closed and for two Special Constables to be in
attendance. Deacon Mary Neal should be contacted about the service, the reserving
of seats and the numbers of Parish Councillors attending. It was agreed to
ask Mr. Michael Credland if he wishes to read out the names of those who
died. ACTION Cllrs Mrs Honisett/Mrs Morrison/ Duggins/Westall
3.11.2 Draft copies of Standing Orders were given to members, who were asked
to read them and bring back any comments to the next meeting. The Chairman
thanked Councillors Ford, Waddington and Mrs. Honisett for their help in preparing
3.11.3 Councillor Ford requested Special Constables for the Fayre and Feast.
3.11.4 There is some confusion about the road sign for No Cycling which appears
at the ends of the footpath running passed the church. It was suggested that
Councillor Mrs. Morrison should contact LCC Highways and Planning for more
ACTION Cllr Mrs Morrison
3.11.5 Councillor Mrs. Morrison reported that the Youth Club held in the Methodist
Church school room is working well, and will get funding.
3.11.6 It was noted that the beading round the new noticeboard by the Post
Office is continuing to come adrift.
ACTION Cllr Mrs Parker
3.11.7 The village caretaker has been picking up litter dropped by Post Office
staff when they are doing their rounds, and this has become a problem. It was
suggested Councillor Mrs. Morrison contact Mr. Brian Lamyman at Metheringham
Post Office. ACTION Cllr Mrs Morrison
3.11.8 Councillor Waddington spoke of a problem at the Swimming Pool, where
lumps of tar and bricks are being thrown on to the pool cover. The Police have
3.11.9 Councillor Westall still wishes to put up his seat in the Shiregate
area, but will wait until matters there have been sorted.
3.11.10 As work has now been started at Metheringham School, Councillor Duggins
stressed there will be a lot of construction traffic in Prince's Street, which
villagers should be aware of, and the Police have been informed.
3.12 Date and venue of next meeting
Tuesday 27th September 2005 at 7.15pm in the Village Hall. Councillor Dr. Allen
gave his apologies in advance. The meeting will be chaired by Councillor
Mrs. Honisett, with the minutes being taken by Councillor Mrs. Webb.