Metheringham Parish Council Minutes

Parish Council

Minutes of the Parish Council Meeting held in the
Village Hall at 7.15pm on Tuesday 26th March 2005

PRESENT: Councillors Dr M J Allen Chairman
    Mrs R Creasey  
    J L Duggins  
    P D Ford  
    R P Harrison  
    Mrs R Parker  
    Mrs H Routledge  
    A M Waddington  
    Mrs A. F. Webb  
    G V Westall  
  Councillors Mrs P Bradwell County Council
    J C Rose District Council

1. Introduction and welcome by the Chairman. Copies of the agenda were available for members of the public.

2. OPEN FORUM

2.1 Police Report. In the absence of any Police Officers, Councillor Mrs. Routledge reported there is still no permanent cover for the village. Nine offences have been reported since the last meeting, including damage to cars, car thefts and two thefts from the library. Police Constable Julie Kelly, Washingborough, has suggested installing CCTV cameras in the centre of the village, and a mobile phone number for ‘Neighbourhood Watch’. Councillor Mrs. Routledge is to make enquiries regarding funding for CCTV through Neil Atkinson at North Kesteven District Council (NKDC).
ACTION Cllr Mrs Routledge

2.2 Public Forum. Mr. Blackburne of Park Crescent was concerned about trees near his property, and would like the two nearest to be removed. The Acting Clerk is to follow up this matter, as a survey about these trees was completed by the Parish Council (PC) last November for NKDC.
ACTION Cllr Mrs Honisett

3. COUNCIL MEETING

3.1 Apologies for absence:
Councillor Mrs. J. Honisett
Councillor G.V. Westall
Councillor G.W. Chambers
Clerk M. Credland

3.2 To receive declarations of interest: Councillor Mrs. Honisett re a planning application.

3.3. Minutes of the meeting held on 29th March 2005
Councillor J.C. Rose had sent his apologies for that meeting and asked for this fact to be recorded. Under 3.11.2b Councillor G.W. Chambers would like this amended to read “Training Days are not just for Parish Clerks but for any members of the Parish Council as well.” After these two amendments the Chairman signed them as being a true record.

3.4 Matters arising not on the agenda: None

3.5 Matters outstanding:
3.5.1 Lack of police presence – letters have been written to the Lincolnshire Police Authority and to the Chief Constable, and replies are awaited.
ACTION Outstanding

3.5.2 Library alterations – Councillor Mrs. Bradwell reported that Lincolnshire County Council (LCC) had spoken to NKDC who had no objections to the alterations. The LCC do not have to ask the PC for permission, but it is the concern of the PC as the alterations are not in keeping with the Conservation Area. Councillor Rose proposed that the PC should write to the Planning Department at NKDC, pointing out the development is out of keeping with the surrounding area, and would appreciate their comments.
ACTION Cllr Mrs Honisett

3.5.3 Floodlighting at the War Memorial – Councillor Mrs. Parker reported that a meeting with Sparks Electrical had taken place, and another has been arranged for the week following the PC meeting.
ACTION Cllr Mrs Parker

3.5.4 Litter bins – these have been located and the Acting Clerk is to arrange for them to be installed.
ACTION Cllr Mrs Honisett

3.5.5 Skateboard Park – Councillor Harrison informed the meeting that funding was available, but the local police must be involved. Contact has been established with the youths, and a petition with over 200 names has been made. It is now over two and a half years since the idea was started, and it should be moving forward. Mrs. Stewart, one of the parents, was interested in forming a parents’ committee, and has plenty of ideas. Councillor Harrison is to contact Police Constable Julie Kelly at Washingborough, and a task group is to be formed when more information is received.
ACTION Cllr Harrison

3.5.6 Fayre and Feast – no comments received.
ACTION Outstanding

3.5.7 New seat in Lincoln Road – a letter has been written to the Highways Department, LCC, requesting permission and a reply is awaited.
ACTION Cllr Mrs Honisett

3.5.8 Children’s Playground equipment – the quotation from EKN, Horncastle has not yet been received.
ACTION Chairman

3.5.9 Fen Lane/Tanvats – a letter has been received from Mr. Brian Creasey and a small piece of land could be sold for a turning circle. A site meeting has taken place, and a further site meeting with the Highways Department, LCC, is to be arranged
Resurfacing various sections of Fen Lane – work should be starting here soon after work is completed at Dunston.
Letter received from LCC with reference to site meetings held in February – Councillor Mrs. Parker informed the meeting that the bus stop opposite the station entrance is causing an obstruction for opening the gates.
Bus stop provision in village centre – the Highways Department, LCC, is still awaiting the views of the PC, and the Acting Clerk is to respond.
ACTION Cllr Mrs Honisett & Chairman

3.5.10 Chance to Share and related issues – the Chairman has had a meeting with Hyder Business Services (HBS) and is still waiting for copies of the agreement.
ACTION Chairman

3.5.11 Outside light on pavilion – this matter is still outstanding, and Councillor Duggins has been asked to follow it up.
ACTION Cllr Duggins

3.5.12 Public Notice board – this has been repaired and re-installed. The other notice boards should be fitted within the next two weeks.
ACTION Outstanding

3.5.13 Tree problems on Lincoln Road – Work is to be programmed by Highways Department LCC to construct the worst sections during the summer. Cllr Mrs Bradwell will follow up on this.
ACTION Cllr Mrs Bradwell

3.5.14 Village Hall management issues – there is nothing to report at the present time, and another meeting is to be arranged.
ACTION Chairman

3.5.15 Shiregate Play Park – the Chairman, apologising for the delay, is to contact the NKDC solicitor about moving the play area forward.
ACTION Chairman

3.5.16 Village Car Park landscaping – Councillor Mrs. Parker is meeting Mr. Paul Scholey from Scopwick on Thursday 28th April, and is hoping to obtain a quotation from him. Work to be progressed urgently if a reasonable quotation is received.
ACTION Cllr Mrs Parker

Concern was shown regarding the water lying on the surface of the car park, and it was agreed that the Chairman and Acting Clerk should contact the contractors. Councillor Ford to take photographs of standing water.
ACTION Cllr Mrs Honisett, Chairman & Cllr Ford

3.5.17 New pavilion and changing rooms – the Chairman reported that an architect has been located to enlarge on the plans, and a site meeting has been arranged.
ACTION Chairman

3.5.18 Village Cross – a letter has been received from Development Lincolnshire with a scheme and funding to improve village centres with low-key enhancement. Councillor Mrs. Routledge proposed the PC work with this group, and it was agreed that Amanda Bond be invited to a separate meeting. Councillor Rose queried the minutes of the last meeting, which stated there had been “no progress on this outstanding issue”. This statement was made as the previous ideas from ArtsNK were not acceptable to the PC.
ACTION Chairman

3.5.19 Annual Parish Meeting – notices for this meeting were distributed to councillors for display. Councillor Duggins is to organise the refreshments.
ACTION Cllr Duggins

3.5.20 Public conveniences – it appears the contractor adapting the building for the disabled toilet has made a wrong connection, as waste from the Village Hall disabled toilet is backing up. The Acting Clerk is in the process of getting this rectified.
ACTION Cllr Mrs Honisett

Rate relief has been applied for, and it was confirmed that the PC does not own the building but leases it from NKDC.

3.5.21 Notices in InfoLincs – this has been arranged.

3.5.22 Mrs. Marshall – the Chairman regretted a letter of congratulations was not sent for Mrs. Marshall’s 105th birthday on the 31st March, but he will still send one.
ACTION Chairman

3.6 New business: no additional business.

3.7 Correspondence

3.7.1 To note general correspondence – duly noted

3.7.2 To consider correspondence requiring action by the Council
a) from Best Kept Village of the Year Competition – it was agreed to enter, and the Acting Clerk is to send off the form and cheque.
b) from LCC Library Services – Acting Clerk to forward a copy of this letter to Lincolnshire Police.
c) from NKDC reference Parish Partnerships – the PC is interested and volunteers are required for a workshop to help develop an initial draft. Do we have any volunteers?
d) from Lincolnshire Police – Councillor Mrs. Routledge would like copies of this for display purposes.
e) Copy of letter from Metheringham & District Swimming Pool Association to the Chief Constable regarding vandalism.
ACTION Cllr Mrs Honisett

3.8 Planning: To receive a report from the Planning Committee.

The following informal report was received from the Planning Committee Chairman;

“PLANNING APPLICATIONS
Ref: N/39/0393/05 – Proposal: 2 Storey extension to dwelling at Shiregate
Councillors Mrs. Webb & Mrs. Honisett visited the site on Wednesday 20th April, and could see no objection. Neighbour at Shiregate has seen plans. Letter returned to NKDC.

Ref: N/39/0429/05 – Proposal: Erection of garage and workshop at Oatsheaf House, Metheringham Fen
The Chairman and Councillor Mrs. Honisett informally discussed this, and could see no objection.

Ref: CAC 0331 – Proposal: Demolition of pre-fabricated bungalow with brick skin at Middle Street.
Councillor Mrs. Honisett declares an interest, and the Council needs to decide. This paper and the one above need to be sent off straightaway.

Ref: N/39/0478/05 – Proposal: Erection of Industrial Unit at The Moorlands, Metheringham.
This was received on 20th April 2005 and the committee have not discussed it.

Application received from Lincolnshire County Council to construct extensions to existing school at Metheringham County Primary School. This was received on 20th April 2005 and has not been discussed by the Planning Committee.

PLANNING APPLICATION DECISIONS
Planning permission has been granted for:
1) Erection of porch, Lincoln Road
2) Extension to Yew Tree Cottage, High Street
3) Erection of side extension, Dunston Road
4) Conversion of storage buildings to provide three one-bed dwellings and convert existing shop cum house to two-bed flat with extension of shop storage area, 1High Street
5) Erection of single storey extension to rear of Field Farm Lane

Planning permission has been refused for:
Erection of dwelling at the former Telephone Exchange, Princes Street

Letter received from NKDC with comments/recommendations from the North Kesteven Access Group on the new pavilion and changing rooms in Princes Street.”

Following discussion the four planning applications were accepted.

In future the Planning Committee will take all necessary action under delegated powers and submit a report to the Parish Council for information.

The Planning Committee to meet every 2nd Wednesday of each month in the Church Hall at 7.30pm, the first meeting being on Wednesday 11th May 2005. Councillor Rose pointed out that Planning at NKDC met every 3 weeks. This was accepted and if an urgent application arrives after the planning meeting it will be considered at the Parish Council meeting.

3.9 Financial matters:

3.9.1 To consider accounts for payment:
Public Conveniences Caretaker’s salary 165.00
Village Caretaker’s salary 227.70
Inland Revenue Tax 60.50
ARMs Personnel 840.00
Metheringham Village Hall 30.38
Lincolnshire Association of local councils (postage) 6.00
ABB Limited (streetlight repair) 26.26
Parish Dog Warden Services 221.00
NKDC (emptying dog waste bins) 300.00
Acting Clerk’s expenses 21.85
Anglian Water (public conveniences) 110.86
Bonnetts (for public conveniences) 74.34
C.P.R.E. (best kept village competition) 7.50
Darwoods 47.00

A motion was duly made to accept the accounts for payment.

3.9.2 To receive a report from the RFO on the Parish finances – no report possible until Clerk hands over relevant files.

3.9.3 To appoint Mr. J. Wood as internal auditor – it was proposed by Councillor Harrison and seconded by Councillor Mrs. Routledge that Mr. John Wood be appointed Internal Auditor. Voting was 7 in favour with 2 abstentions.

3.10 Reports from representatives on outside bodies:

3.10.1 To receive a report from the County Councillor – no report

3.10.2 To receive a report from the District Councillor – Councillor Rose stated that money was being spent on 26 new kitchens and 16 new bathrooms to properties in Princess Margaret Avenue, Lime Tree Avenue, and Highfield Rise this year. A chart about the new Licensing laws was handed to the Chairman for copying., and there was a request for the slot for reports from outside bodies to be brought forward on the agenda. ACTION Chairman

3.11 Any Other Business

3.11.1 Councillor Mrs. Routledge asked if the Parish Council offer of £1,000 still stood regarding the new fencing round the cemetery (churchyard extension). All agreed this stood, but the Chairman would like to see a copy of the invoice.

3.11.2 A complaint had been received from a resident with reference to the daffodils on the east side of the B1189 being cut too soon. A letter is to be sent to Nina Camm at NKDC about cutting the grass and daffodils by the Acting Clerk. The Village Caretaker is to be asked to put up a sign as soon as possible.
ACTION Mrs Honisett

3.11.3 Councillor Mrs. Creasey asked for the fencing at the Village Hall to be treated, and Councillor Mrs. Parker will look into the matter.
ACTION Cllr Mrs Parker

3.11.4 Dog fouling in Church Walk is still a problem. The Parish Dog Warden is to be notified.
ACTION Cllr Mrs Honisett

3.11.5 There have been reports of speeding on Church Walk, and the Acting Clerk is to write to Stuart Christie at the Highways Department, LCC.
ACTION Cllr Mrs Honisett

3.11.6 Councillor Mrs. Parker reported that a Youth Club is being formed to meet every 2 weeks in the Methodist Hall. The Chairman is concerned over the way the last Youth Club was disbanded and equipment given away.

3.11.7 Councillor Ford has received a query about an allotment in the village, and enquiries need to be made.
ACTION Cllr Mrs Honisett

3.11.8 The Village Caretaker reported the High Street sign at the Dunston end is missing, and the Acting Clerk is to contact Malcolm Greenfield at LCC to have a new sign put up.
ACTION Cllr Mrs Honisett

3.12 Date and venue of next meeting: Tuesday 31st May 2005 at 7.15pm in the Church Hall.

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