Minutes of the Parish Council Meeting held in the
1. Introduction and welcome by the Chairman. Copies of the agenda were available for members of the public.
2. OPEN FORUM
2.1 Police Report. In the absence of any Police Officers, Councillor Mrs.
Routledge reported there is still no permanent cover for the village. Nine
offences have been reported since the last meeting, including damage to
cars, car thefts and two thefts from the library. Police Constable Julie
Kelly, Washingborough, has suggested installing CCTV cameras in the centre
of the village, and a mobile phone number for ‘Neighbourhood Watch’.
Councillor Mrs. Routledge is to make enquiries regarding funding for CCTV
through Neil Atkinson at North Kesteven District Council (NKDC).
2.2 Public Forum. Mr. Blackburne of Park Crescent was
concerned about trees near his property, and would like the two nearest
to be removed. The Acting Clerk is to follow up this matter, as a survey
about these trees was completed by the Parish Council (PC) last November
3. COUNCIL MEETING
3.1 Apologies for absence:
3.2 To receive declarations of interest: Councillor Mrs. Honisett re a planning application.
3.3. Minutes of the meeting held on 29th March 2005
3.4 Matters arising not on the agenda: None
3.5 Matters outstanding:
3.5.2 Library alterations – Councillor Mrs. Bradwell reported that
Lincolnshire County Council (LCC) had spoken to NKDC who had no objections
to the alterations. The LCC do not have to ask the PC for permission, but
it is the concern of the PC as the alterations are not in keeping with
the Conservation Area. Councillor Rose proposed that the PC should write
to the Planning Department at NKDC, pointing out the development is out
of keeping with the surrounding area, and would appreciate their comments.
3.5.3 Floodlighting at the War Memorial – Councillor Mrs. Parker
reported that a meeting with Sparks Electrical had taken place, and another
has been arranged for the week following the PC meeting.
3.5.4 Litter bins – these have been located and the Acting Clerk
is to arrange for them to be installed.
3.5.5 Skateboard Park – Councillor Harrison informed the meeting
that funding was available, but the local police must be involved. Contact
has been established with the youths, and a petition with over 200 names
has been made. It is now over two and a half years since the idea was started,
and it should be moving forward. Mrs. Stewart, one of the parents, was
interested in forming a parents’ committee, and has plenty of ideas.
Councillor Harrison is to contact Police Constable Julie Kelly at Washingborough,
and a task group is to be formed when more information is received.
3.5.6 Fayre and Feast – no comments received.
3.5.7 New seat in Lincoln Road – a letter has been written to the
Highways Department, LCC, requesting permission and a reply is awaited.
3.5.8 Children’s Playground equipment – the quotation from
EKN, Horncastle has not yet been received.
3.5.9 Fen Lane/Tanvats – a letter has been received from Mr. Brian
Creasey and a small piece of land could be sold for a turning circle. A
site meeting has taken place, and a further site meeting with the Highways
Department, LCC, is to be arranged
3.5.10 Chance to Share and related issues – the Chairman has had
a meeting with Hyder Business Services (HBS) and is still waiting for copies
of the agreement.
3.5.11 Outside light on pavilion – this matter is still outstanding,
and Councillor Duggins has been asked to follow it up.
3.5.12 Public Notice board – this has been repaired and re-installed.
The other notice boards should be fitted within the next two weeks.
3.5.13 Tree problems on Lincoln Road – Work is to be programmed
by Highways Department LCC to construct the worst sections during the summer.
Cllr Mrs Bradwell will follow up on this.
3.5.14 Village Hall management issues – there is nothing to report
at the present time, and another meeting is to be arranged.
3.5.15 Shiregate Play Park – the Chairman, apologising for the delay,
is to contact the NKDC solicitor about moving the play area forward.
3.5.16 Village Car Park landscaping – Councillor Mrs. Parker is
meeting Mr. Paul Scholey from Scopwick on Thursday 28th April, and is hoping
to obtain a quotation from him. Work to be progressed urgently if a reasonable
quotation is received.
Concern was shown regarding the water lying on the surface of the car
park, and it was agreed that the Chairman and Acting Clerk should contact
the contractors. Councillor Ford to take photographs of standing water.
3.5.17 New pavilion and changing rooms – the Chairman reported that
an architect has been located to enlarge on the plans, and a site meeting
has been arranged.
3.5.18 Village Cross – a letter has been received from Development
Lincolnshire with a scheme and funding to improve village centres with
low-key enhancement. Councillor Mrs. Routledge proposed the PC work with
this group, and it was agreed that Amanda Bond be invited to a separate
meeting. Councillor Rose queried the minutes of the last meeting, which
stated there had been “no progress on this outstanding issue”.
This statement was made as the previous ideas from ArtsNK were not acceptable
to the PC.
3.5.19 Annual Parish Meeting – notices for this meeting were distributed
to councillors for display. Councillor Duggins is to organise the refreshments.
3.5.20 Public conveniences – it appears the contractor adapting
the building for the disabled toilet has made a wrong connection, as waste
from the Village Hall disabled toilet is backing up. The Acting Clerk is
in the process of getting this rectified.
Rate relief has been applied for, and it was confirmed that the PC does not own the building but leases it from NKDC.
3.5.21 Notices in InfoLincs – this has been arranged.
3.5.22 Mrs. Marshall – the Chairman regretted a letter of congratulations
was not sent for Mrs. Marshall’s 105th birthday on the 31st March,
but he will still send one.
3.6 New business: no additional business.
3.7.1 To note general correspondence – duly noted
3.7.2 To consider correspondence requiring action
by the Council –
3.8 Planning: To receive a report from the Planning Committee.
The following informal report was received from the Planning Committee Chairman;
Ref: N/39/0429/05 – Proposal: Erection of garage and workshop at
Oatsheaf House, Metheringham Fen
Ref: CAC 0331 – Proposal: Demolition of pre-fabricated bungalow
with brick skin at Middle Street.
Ref: N/39/0478/05 – Proposal: Erection of Industrial Unit at The
Application received from Lincolnshire County Council to construct extensions to existing school at Metheringham County Primary School. This was received on 20th April 2005 and has not been discussed by the Planning Committee.
PLANNING APPLICATION DECISIONS
Planning permission has been refused for:
Letter received from NKDC with comments/recommendations from the North Kesteven Access Group on the new pavilion and changing rooms in Princes Street.”
Following discussion the four planning applications were accepted.
In future the Planning Committee will take all necessary action under delegated powers and submit a report to the Parish Council for information.
The Planning Committee to meet every 2nd Wednesday of each month in the
Church Hall at 7.30pm, the first meeting being on Wednesday 11th May 2005.
Councillor Rose pointed out that Planning at NKDC met every 3 weeks. This
was accepted and if an urgent application arrives after the planning meeting
it will be considered at the Parish Council meeting.
3.9 Financial matters:
3.9.1 To consider accounts for payment:
A motion was duly made to accept the accounts for payment.
3.9.2 To receive a report from the RFO on the Parish finances – no report possible until Clerk hands over relevant files.
3.9.3 To appoint Mr. J. Wood as internal auditor – it was proposed by Councillor Harrison and seconded by Councillor Mrs. Routledge that Mr. John Wood be appointed Internal Auditor. Voting was 7 in favour with 2 abstentions.
3.10 Reports from representatives on outside bodies:
3.10.1 To receive a report from the County Councillor – no report
3.10.2 To receive a report from the District Councillor – Councillor Rose stated that money was being spent on 26 new kitchens and 16 new bathrooms to properties in Princess Margaret Avenue, Lime Tree Avenue, and Highfield Rise this year. A chart about the new Licensing laws was handed to the Chairman for copying., and there was a request for the slot for reports from outside bodies to be brought forward on the agenda. ACTION Chairman
3.11 Any Other Business
3.11.1 Councillor Mrs. Routledge asked if the Parish Council offer of £1,000 still stood regarding the new fencing round the cemetery (churchyard extension). All agreed this stood, but the Chairman would like to see a copy of the invoice.
3.11.2 A complaint had been received from a resident with reference to
the daffodils on the east side of the B1189 being cut too soon. A letter
is to be sent to Nina Camm at NKDC about cutting the grass and daffodils
by the Acting Clerk. The Village Caretaker is to be asked to put up a sign
as soon as possible.
3.11.3 Councillor Mrs. Creasey asked for the fencing at the Village Hall
to be treated, and Councillor Mrs. Parker will look into the matter.
3.11.4 Dog fouling in Church Walk is still a problem. The Parish Dog Warden
is to be notified.
3.11.5 There have been reports of speeding on Church Walk, and the Acting
Clerk is to write to Stuart Christie at the Highways Department, LCC.
3.11.6 Councillor Mrs. Parker reported that a Youth Club is being formed to meet every 2 weeks in the Methodist Hall. The Chairman is concerned over the way the last Youth Club was disbanded and equipment given away.
3.11.7 Councillor Ford has received a query about an allotment in the
village, and enquiries need to be made.
3.11.8 The Village Caretaker reported the High Street sign at the Dunston
end is missing, and the Acting Clerk is to contact Malcolm Greenfield at
LCC to have a new sign put up.
3.12 Date and venue of next meeting: Tuesday 31st May 2005 at 7.15pm in
the Church Hall.
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